Regulations and forms for doctoral education

Last changed: 11 March 2025

The doctoral education at SLU is regulated by the SLU guidelines for doctoral education which is decided by the Vice-Chancellor. On this web page you will find rules, documents and forms used in doctoral education.

For a specific doctoral student, the version of the guidelines applies that was valid at the point of admission for that student if the student does not choose to change to a newer version. Please observe that before 1 January 2013 faculty specific guidelines were valid for the doctoral students admitted at that time.

 

You will find forms and check-lists for doctoral education at SLU below the links to guidelines and regulations. 

 

Rules and Vice-Chancellor's decisions 

Doctoral education subjects and degree outcomes

Travel grants for doctoral students

 

Older guidelines and decisions: 

 

Forms, checklists and guides

The forms below can be digitally signed using EduSign. 

Those who are not employed at a university or university college, but have a Swedish personal identity number, can use EduID. 

Please don't mix physical and digital signing in the same document. 

Recruitment and admission of a new doctoral student

 

You can find more information about the recruitment and admission process within doctoral education at the Recruitment and admission website. 

Template for agreement - PhD student employed outside of SLU

Here you will find a template for an agreement between SLU and another employer, in the case the PhD student is employed outside of SLU. 

Planning and follow up of doctoral education

Calculating your study activity

With the help of an SLU template for calculating study activity, you as a doctoral student can continuously register the type and extent of such activities that are not part of the education but which you engage in parallel to the doctoral education. Download a copy of the template and put it in edit mode.

Recommended procedure for calculating the actual period of study

  1. Activities included in doctoral courses and programmes are stated in the ISP.
  2. The doctoral student enters, with the help of an SLU-approved template, the type and extent of activities performed that are not included in their studies but which are carried out in parallel with these.
  3. The doctoral education administrator at the department or equivalent provides the principal supervisor with instructions, Ladok excerpts and the Ladok report form in ample time before every six-month Ladok report.
  4. The principal supervisor and doctoral student review how much time has been spent on their courses and programmes during the past six months. This is done by reviewing the doctoral student's personal records and other relevant information regarding sick leave, etc. When they have reached a consensus, they both sign the Ladok report.
  5. The head of department reviews and approves the Ladok report for registration. If the principal supervisor and the doctoral student do not reach a consensus, the head of department decides on the actual period of study in their place.
  6. An authorised Ladok administrator registers the Ladok report.

Registering study activity and form of support in Ladok

This form is used in the follow-up of study activity and form of support for all doctoral students that is condcuted once per semester. The information is registered in Ladok and forwarded to Statistics Sweden (SCB).

Form for registering study activity and form of support for doctoral students. 

Routines for prolonged study time (prolongation)

Different types of assignments may justify extending the doctoral student period. 

Positions of trust at faculty level (such as a representative on the faculty board or doctoral education committee (Fun)) are reimbursed at the faculty level. Contact information and instructions for each faculty can be found on the contact information page for the doctoral education.

Prolongation can also take place at central SLU level (for example, a representative on SLU's board or Fur - The Doctoral Education Council). Application form for extension at central SLU level. For more information about this, contact Lotta Jäderlund.

Doctoral student register excerpt from Ladok

Doctoral students can obtain a register excerpt from Ladok.

Courses

 

Study plans

Defence of thesis and application for degree

 

Checklists and guides