Routines for application and admission for doctoral education are presented below. The most common form of support for doctoral students is doctoral studentship (employment as doctoral student) and bullets 7-8 below describes how a proposal for employment to a doctoral position is handled. For a more detailed description of the admission process, please have a look at the admission regulation for doctoral students.
Here you can download a pdf print version of this information.
Here you will find an overview of the admission process for doctoral students to an advertised position, and to a position that has NOT been advertised.
N.B. Doctoral students admitted after July 1, 2018, and whose student grants consist of scholarships, shall be employed as a doctoral student after one year of study. Exemptions are granted for scholarship funding in aid or capacity building programs, where scholarships constitute the approved funding form, or EU program or equivalent where scholarships constitute a recognized form of financing and employment requirements are an obstacle to the university's participation. A guide to use when assessing whether an exception can be approved is under development.
Procedure for admission of doctoral students
1. The department advertises the doctoral education place in ReachMee. If the doctoral student will be financed in other ways than an employment at SLU Eva Borgert at the HR division can help with adding the place in ReachMee (for example doctoral students that are employed at an external company). Applicants fill out a form that i.e. contains personal information and a personal description to why she/he wants to be a doctoral student.
2. The department chooses top candidate/s using the applications in ReachMee, and the top candidate/s is/are being interviewed. If the education place is supported by other means that via doctoral studentship there is normally just one candidate. N.B.! If the top candidate don't have a Swedish degree he/she should be encouraged to bring certified copies of the following documents when she/he arrives for the interview:
- Certificates and diplomas from previous studies at an internationally recognized higher education institution (university or university college) as well as transcripts of completed courses and grades for each semester
- Proof that the candidate meets the requirement of English 6*
- If the applicant is a foreign citizen, we require a copy of the page in your passport with your personal data and photograph
*For admission after July 1 2018, the following is needed to meet the English B/6 requirements:
Applicants with 60 higher education (HE) credits from a course/programme where the language of instruction of the course was English, from an EU/EEA country/Switzerland or English-speaking country.
3a. If the top candidate have a Swedish degree, please send the applicant's name, perosnla ID-number and project-ID in ReachMee to the Division of Educatoinal Affairs.
3b. If the top candidate don't have a Swedish degree, please send his/hers’ certified copies mentioned in point 2 are sent from
the department in paper form to the Division of Educational Affairs. Please also mention the specific project ID in ReachMee and a contact person at the department. Please note that all first contact with the Div. of Educational Affairs should be taken by the department contact person/prospective supervisor.
The documents are sent to:
Division of Educational Affairs
Box 7010
750 07 Uppsala
Mark the envelope “Doctoral applications for evaluation”.
4. The Div. of Educational Affairs performs the evaluation of authenticity of degree certificates and language certificates and checks the eligibility of the top candidate/s as a part of the quality assurance of admission of doctoral students. After the evaluation, the Div. of Educational Affairs returns the evaluation to the contact person at the department by regular post.
5. The department sends a recommendation on admission including copies of attachments, to the faculty board.
N.B.: The doctoral student can't apply for residence permit before the the faculty board has decided to admit him/her. Please see Criteria for residence permit - Swedish Migration Agency
6. The faculty reviews the application and make a decision on admission. The decision is sent out to e.g. the doctoral student and supervisors.
Bullets 7-8 only applies to doctoral students who are supported via doctoral studentship (employment as doctoral student) at SLU.
7. In order to prepare a proposal for employment to a doctoral position, the Division of Human Resources needs the following:
- a proposal for employment;
- the certified copies from the top candidate;
- assessment of qualifications for candidates;
- comment on choice of candidate;
- economic information about the employment (konteringsuppgifter).
8. The division of Human Resources negotiates with the unions, make a decision on employment and sends out an announcement.
FAQ – Frequently Asked Questions
1. The position has not been advertised – is an SLU ID-number still needed?
Yes! All applications need an SLU ID-number. If the position hasn’t been advertised there are two different ways to get an SLU ID-number:
A. Supervisors at NJ- and VH- faculties will be given a SLU ID-number upon request by the respective education officer at each faculty office.
B. Supervisors at LTV- and S-faculties will get a SLU ID-number for the admission by contacting the Registry Office in Alnarp or Umeå, respectively.
2. Why do the Division of Educational Affairs need certified copies?
According to SLU’s Admission Regulations for doctoral education the Division of Educational Affairs should verify the authenticity of the degree diploma and the language certificate.
To do so, the Division of Educational Affairs needs to be able to certify that no changes have been made between an original document and the copy of which the assessment is made.
3. Will digital copies be accepted?
No. A digital copy of a certified copy or an original will not be accepted. The Division of Educational Affairs cannot certify the authenticity of a digital copy since there is no way of telling if any changes have been made from the original documents.