, Unit for Educational Support Systems and Media
Here you will find checklists for course leaders.
If, in addition, you are an examiner, see also Examiner.
Eight to six months before the course period
Four to two months before the course period
From two months before the course period
During and after the course period
Check the start and end date, as well as days that cannot be timetabled and appropriate examination dates, etc. Information about semester dates, period restrictions, non-teaching days and communal activities that must be indicated in the course timetable can be found in the academic calendar. NB: Make sure you check for campus-specific information.
Check the current course syllabus and interaction with other courses.
The educational method needs to be adapted to the course content and the background and maturity of the students. Is a variation in method required? Contact the faculty programme directors, Centre for Educational Development (UPC) within the Division of Educational Affairs and/or Learning Resource Centre (LRC) in the SLU library to discuss educational methods and which support resources are required during the course. NB: Changes to examination formats require a change to the course syllabus.
A general timetable is required for planning purposes and for the course budget. Specify the task and clearly indicate the financial and practical conditions for those involved in the course.
Provide a provisional timetable to room booking with an estimate of the number of course participants. Course booking requests must be submitted to room booking in good time, i.e. no later than 15 May for the autumn semester and 15 November for the spring semester. Rooms in the central booking system can then be checked using a timetable search (see room booking website). In Alnarp you can submit your room requirements to the education administrators at the education centre, who organise bookings. The same applies at the VHC, where you can submit your room requirements to the education administrators in education service. At the NJ faculty, some special rooms (laboratory and art rooms) must be booked directly with the responsible unit.
The people who are admitted as course leaders, administrators and examiners at the course in Ladok automatically receive administrator privileges for the course in Slunik and Canvas.
The selection of compulsory and supplementary literature for the course should be discussed primarily with the examiner, but also with lecturers, etc., who will be participating in the course. Check the availability of literature, web pages, etc. Upload the reading list to the course page in Slunik at least eight weeks before the start of the course. You can generate a link in Fronter to the course page containing the reading list. At the same time, you should send the reading list to the SLU library.
If you wish, you can add some of the literature to the course page in Slunik or in the Fronter room. Make it clear to the students where the information can be found (also applies during the course period). Remember that:
Book lecturers, teachers for laboratory sessions, exercises, excursions, study visits, etc. Discuss thoroughly with booked lecturers/teachers both the course content in general (i.e. the element's role in the course) and also the course content in relation to other courses (i.e. progression and any parallel courses, etc.). Decide on and justify compulsory parts of the course – within the framework of the course syllabus.
Activate the course page in Slunik at least two months before the start of the course. You can activate any course rooms in Fronter later.
Continue with timetable
Continue booking lecturers, teachers for laboratory sessions, exercises, excursions, study visits, etc. Check room bookings. Add the timetable to the course page in Slunik at least four weeks before the start of the course. You can generate a link in Fronter to the course page containing the timetable. Send the timetable to participating teachers/lecturers for their information.
Depending on which students have applied for and been admitted on the course (degree programme students, single-subject course students, exchange students and scholarship students) the course leader may need to check that all course participants have received information about the course and if necessary send a separate email containing information.
The email addresses of the students can be found in Slunik, Fronter or Ladok. The education administrators at the education centre in Alnarp and the education service at the VHC can provide the email addresses of the students admitted to the relevant course leader.
Decide on the examination assignments – within the framework of the course syllabus. Write/update instructions for examinations, exercises, written assignments, etc. Create submission folders for assignments that are to be submitted in Fronter (with deadlines and possible link to Urkund). Where applicable, formulate make-up assignments for compulsory parts and prepare instructions for these.
Students wishing to apply for a course after the normal application period must do so via www.universityadmissions.se. The Division of Educational Affairs will provide students with more information about application and admission.
The start of the course can be organised in a number of ways: usually it takes the form of a roll-call at which the students also register on the course – see Administrator. Clear course information is important in creating good study conditions for all students:
Students who are absent from roll-call may lose their place on the course, unless they have notified the course coordinating department in advance of special grounds for missing roll-call. The course leader will make the decision on the loss of place on the course. The start of the course for distance-learning courses and courses with flexible course starts may take a different form. Special grounds in this context are defined the regulations for education, section 6. Assessment and grades.
You can provide the students with files via the course page. However, there are various kinds of document and programme that should not, or in some cases must not, be made available on a public course page on the web, where anyone can download material. This could be scholarly articles or purchased software, while exercises and presentations you have produced should also not be made publicly available. Fronter is a system that can only be accessed by the participants in the specific Fronter room.
Draw up and carry out examinations – see Examiner.
Course evaluation must always be carried out by the course coordinating department. Course evaluation must take place digitally via Evald. As course evaluations are voluntary for the students it is important to inform them and to organise the course evaluation so that a high response rate is achieved. It is appropriate for the student representative to be involved in this work and in the timetabling of the course evaluation.
Results and conclusions from course evaluations must be reported digitally (in Evald) and made available to the students via the student web. The results reported are numerical results for the questions that are common to all courses, as well as a summary of the opinions of the students and teachers. The privacy of both the teachers and the students must be preserved.
Course evaluations must be followed up and used as a tool for developing the quality of courses and programmes. The course coordinating department is responsible for summarising and following up on each course evaluation, unless the responsible faculty has decided that this is to be done in a different way. A student is entitled to participate in the summarising of the course evaluation (in Evald) and will be paid a fee for each course, currently SEK 400. The course coordinating department is responsible for the payment of this fee.
The course leader and the student representative are each responsible for summarising the course evaluation no later than four weeks after the evaluation has closed. The summary should include:
Record attendance of compulsory parts. Inform the students of examination results no later than 15 working days after each examination. Report results to the education administrator at the same time. The students' final results for the whole course are reported in Ladok no later than three working days after all the elements of the course are considered to have been passed. See also Administrator.
Approve invoices and carry out financial follow up on the course. Present and discuss experiences from the course with the relevant teachers and your department’s director of studies.