Staff and teacher mobility

Last changed: 20 August 2019

Mobility to foreign universities also applies to teachers and staff.

SLU provides several financing opportunities for teaching and study visits at universities, both inside and outside of Europe. Visiting one of SLU's partner universities does not only signify competence development for the traveller in question, but also a quality guarantee of the collaboration.

The mobility grants (Erasmus+) are administrated by the Division of Educational Affairs' Mobility Team and are financed by the European Commission, the Nordic Council of Ministers and UHR (the Swedish Council for Higher Education).

Erasmus+ staff mobility

Staff training is a part of the Erasmus+ programme and that implies that SLU can send out staff to other higher teaching institutions or companies/organisations in Europe in order to develop their skills and competences. Erasmus + mobility allows staff to take part in ‘job shadowing’, which involves following an employee and observing the ways in which she or he works. Those doing the shadowing do not do any actual work themselves.

The Mobility Team occasionally receives invitations to ‘Erasmus Staff Weeks’. They are organised visits by another higher teaching institution, similar to a conference or language course. We will announce the Erasmus Staff Weeks at the bottom of this page.

Staff mobility may be done together with a colleague. Discuss the possibilities with your immediate manager, such as when and what could be valuable skills development for you.

Please do not hesitate to contact the Mobility Team to discuss staff mobility.

Arranging staff mobility is easy!

Erasmus+ teacher mobility

As a teacher at SLU, you can receive funding to visit a European university that holds an Erasmus University Charter and has an agreement with SLU. The aim is to meet colleagues in other countries and experience other teaching cultures and methods. Possible ends may include strengthening collaboration with other universities or developing new teaching materials.


Linnaeus-Palme is an international mobility programme that allows students and teachers at both undergraduate and Master's level to exchange experiences. Find out more about Linnaeus Palme here.

Nordplus teacher mobility

Teachers at SLU may receive financial subsidy to teach at one of our partner universities in the NOVA or BOVA network. The visit must be connected to specific and integrated teaching activities with a distinct link to the networks SLU is part of. Supervisory activities and the development of teaching materials may be funded as well.  


Rules for staff mobility

  • You must be employed by SLU.
  • The duration of the mobility period must be between two days and two months. Staff training must be executed at the same place in one cohesive period.
  • Members of staff who have not taken part in Erasmus mobility before will be prioritised.
  • Erasmus staff mobility does not have to be based on bilateral agreements.
  • Before the start of the mobility, it must be approved by your supervisor/manager.
  • To go on staff mobility you need to have a MasterCard that all SLU employees are entitled to. Here you will find information and registration form for MasterCard at SLU (in Swedish).
  • When you travel on business, you are insured through "Kammarkollegiet". Contact the human resources department for more information.
  • Fill in the Erasmus+ staff mobility training agreement. It should contain the overall aim of the visit, activities (a detailed programme, if possible) and expected results – that is, what you hope and expect to get out of the visit.
  • EU institutions and organisations that work with EU programmes, for example national offices such as the Swedish Council for Higher Education, are not authorised to host staff mobility activities.
  • After the mobility period ends, you are required to hand in a report online via Mobility Tool+. The link to this tool will be sent to you automatically at the end of the mobility period.

Applying for staff mobility

Send your application, together with the filled-in Application Erasmusplus staff mobility training and  Erasmus+ staff mobility budget plan to, subject ‘Staff mobility’.

Funding for staff and teacher mobility

Your home department/division receives a subsidy consisting of two parts, which should compensate for accomodation and travel expenses. The days of arrival and departure can be reported as work days as long as they connect directly to the period of work, i.e. without intermediate days. Weekend days that lie between workdays during the mobility period may be funded as well.

Your department/division will pay for your visit when the activity ends, and the money will be transferred to the department. If the costs of the mobility exceed the grant, your department/division must pay the surplus amount.

No funding can be granted for participating in conferences.

First part: Accommodation and expense allowance

Host country

National level of grant
(€/day, first 14 days)

National levelof subsidy
(€/day, 15+ days) 

Group A
Denmark, Ireland, Netherlands, UK
 160  112
Group B
Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Finland, France, Greece, Hungary, Iceland, Italy, Liechtenstein, Luxemburg, Norway, Poland, Romania, Turkey
 140  98
Group C
Germany, Latvia, Macedonia, Malta, Portugal, Slovakia, Spain
 120  84
Group D
Estonia, Croatia, Lithuania, Slovenia
 100  70


Second part: Travel expenses

Travel distance Amount
100-499 km 180 €/participant
500-1,999 km 275 €/participant
2,000-2,999 km 360 €/participant
3,000-3,999 km  530 €/participant
4,000-7,999 km  820 €/participant
8,000 eller mer  1,100 €/participant

The length of your journey is calculated using the Erasmus+ distance calculator.

Note: The length of your journey is calculated one way.

How your grant is transferred

Once you have been approved for Erasmus+ mobility, if possible, book a ticket and hotel recommended by SLU, like a normal business trip. Your department/division will pay for all costs connected to the mobility. When you get back to SLU after your mobility, make a specification of travelling expenses to receive your expense allowance and to be reimbursed for any costs that you have personally paid. Your department/division will receive the money once you have sent in the certificate of attendance (scanned) to

You will find the certificate of attendance template at the bottom of this page

More information and rules for Erasmus+ teacher mobility

The first thing to check is whether SLU has an Erasmus agreement with the higher education institution you wish to visit. Find information on SLU's current Erasmus agreements. If SLU should not already have an agreement with the higher education institution you are in touch with, we will try to form a new agreement in order to make the teacher mobility possible. Contact at least six weeks before your planned mobility if you do not have an agreement, or a month before if SLU already has an agreement with the university you plan to visit.

SLU’s strategy is to increase the number of incoming as well as outgoing students. The Mobility Team wants all teachers who go on Erasmus+ mobility to contribute to our goal. We want you to think about how you as a teacher can contribute. Perhaps by mentioning SLU’s course offering at the university you plan to visit? Or perhaps by telling your course participants here at SLU what the university has to offer within your field?

Of course we also want to increase the number of teachers who take part of the Erasmus+ programme. We hope that you will tell your colleagues about your visit in order to inspire others to take the chance and go on Erasmus mobility.

Please contact if you have any questions.


  • You must be employed by SLU.
  • The duration of the mobility must be between two days and two months and must also include at least eight hours of instruction. For longer periods, at least eight hours per week. This implies all types of instruction of students at undergraduate, Master’s or doctoral level, for example lectures, seminars, individual supervision and examination.
  • Your visit must be approved by the person in charge at your department as it must pay for any surplus costs.
  • An agreement on the assignment ‘Teaching programme’ must be established and approved by the sending and receiving higher education institution before each teacher mobility.
  • Employees at SLU are insured by Kammarkollegiet. The Division of Human Resources will supply an insurance card once the application has been approved.
  • There are certain funding opportunities for teachers with a disability. Please contact Karin Bennmarker for more information.
  • At the end of the mobility period, all participating teachers will be requested to hand in a report online via Mobility Tool+. A link will be sent automatically from Mobility Tool+ as soon as the mobility period has ended.
  • A mobility grant cannot be paid more than twice to the same teacher within one year

Applying for teacher mobility

To apply, fill in the teacher mobility agreement and the grant agreement and send them to, subject 'Teacher mobility'.

Applications are accepted and granted continuously. If SLU should not already have an agreement with the higher education institution that you are in touch with, we will try to form a new agreement in order to make the teacher mobility possible. Contact least six weeks before your planned mobility if SLU does not have an agreement, or one month before if SLU already has an agreement with the university you plan to visit.

More information about Nordplus teacher mobility

SLU is a part of the NOVA network (The Nordic Forestry, Veterinary and Agricultural University Network) and its Baltic sister network BOVA. Teachers may receive grants for teacher mobility which are financed by the Nordplus programme via the Nordic Council of Ministers.

Read more about NOVA/BOVA and Nordplus grants here:


You apply to your local Nordplus contact person, Karin Bennmarker ( Subject 'Nordplus teacher mobility'.

Read more about Nova.

Erasmus Staff Weeks


Erasmus Staff Week, University of Catania (Sicily-Italy)

The event, scheduled between 4th and 7th June, 2019, is addressed to academic and administrative staff and will offer an intensive program focused on staff mobility exchanges as a tool for developing competences and for promoting the quality of shared curricula and educational programs.

We cordially invite you to join the Catania Staff Week to discuss and share experiences and best practices and to acquire new knowledge and further develop expertise and fresh motivation. Academic mobility increases the quality of education, strengthens teaching professional skills and is instrumental to shared educational programs. Administrative and technical staff mobility increases the quality of administrative services, teaching and student facilities, academic management and promotes institutional commitment.

We hope you will enjoy your experience at our university in a stimulating academic environment based on tradition and innovation, both key elements for educational institutions development.

We are happy to invite up to 35 participants from partner Universities and the following target group have the priority in the selection: international officers and international coordinators, staff dealing with student and/or teaching staff exchanges, with academic issues, human resources staff, finances and accountancy staff, communication and marketing officers; teaching university staff, deans, and vice deans; deputy rectors, Erasmus institutional coordinators, PhD Programs Directors.

We recommend the interested candidates to fill in the online application form available here until April 8th, 2019. The selection will be made on the basis of the information on professional profile described in the application form on-line and the results will be published and mailed to each applicant shortly after the process deadline by April 12th 2019 approximately.

Please be aware that we can allow a maximum of 3 (three) representatives from each institution and that the attendance of minimum 2/3 of the scheduled activities will be requested.

We do not charge any program fees and will cover all social events and some meals costs. Accommodation and travel cost should be covered by participants.

Please find attached herewith our preliminary Program 2019: we have scheduled some interactive working sessions and discussion groups, as well as cultural and social activities.

We wish to open the University of Catania to our partners and other foreign universities in order to strengthen international cooperation by encouraging the exchange of best practices and experiences.

For more details and updated information, please check the UNICT website. Should you have any more questions regarding our Staff Training Week 2019, do not hesitate to contact us, contact person: Maria Luisa Leotta:

ISEW Club for Talent Attraction and Retention, University of Helsinki

June 12-14, 2019

ISEW Club for Talent Attraction and Retention, hosted by University´s Human Resources, takes place in June 12-14, 2019 in Helsinki. You can find the preliminary programme and details here at the ISEW Club website:

ISEW Club for Talent Attraction and Retention

This ISEW Club features an HR Hackathon - come develop and innovate working models with us in Helsinki!

ISEW Club is free of charge to all participants with a professional profile suited for its theme, and participants are responsible for their travel and accommodation costs only. Registration for ISEW Club for Talent Attraction and Retention is now open until April 12, 2019, on the ISEW Club for website; the link to the registration form is also here. This is an opportunity to benchmark and network with several colleagues that have a professional interest in talent attraction and retention in HE organisations

International Staff Training Week 2019 - Freie Universität Berlin

June 17th to June 21st, 2019

The Staff Training Week is composed of four different programs full of variety - there will be workshops, group events, tours, presentations, sportive activities, and, of course, time to connect and network.

The four programs are as follows:

  • Career Service: Internships and Employment Competencies - Developing an international framework for student work-based learning
  • Library: Libraries on the move: innovating services for research, learning and publishing
  • Personnel Development and Continuing Education: Universities and Leadership from the HR perspective
  • Spotlights of Internationalization: New Networks - New Responsibilities

Participation in our International Staff Training Week is possible for administrative staff working in the fields of career services, libraries, continuing education and HR and colleagues working in international offices.

preliminary version of the program as well as the application form:

Application deadline will be February 11th. Please note that the selection of participants will take approximately three weeks; results will be communicated via email at the beginning of March.

No participation fee will be charged. Except for some events which will be upon invitation by Freie Universität Berlin, you are kindly asked to cover the expenses for travel, accommodation and food by using Erasmus+ training mobility grants.

Staff Week - University and society - University of Lausanne

June 18-21, 2019

Registrations are open until Sunday April 28, 2019 under this link .

The Programme (free of charge for participants from Europe) aims to provide the following:

  • Discuss and reflect on the role of University in Society and cities
  • Develop soft and communication skills through workshops
  • Exchange good practices to facilitate mobility
  • Discuss collaboration in or out of the present and future Erasmus
  • Explore the state of Europe through a discussion and visit to the Foundation Jean Monnet for Europe
  • Have an insight on Lausanne as the Olympic Capital
  • Discover the University of Lausanne's campus and infrastructures

Targeted to administrative staff of international relations offices (on central or departmental level) working in connection with others locally and internationally.

For all details follow this link.

International Relations Office, Warsaw University of Life Sciences  - SGGW

We would like to kindly invite PhD students and teaching staff (under 40 years old) to our new program - PROM.

PROM aims to enable participation in short forms of education such as: internship, conference and winter/summer school organised at WULS-SGGW in 2019 (January - middle September 2019). Costs of travel, living expenses (and conference fees) are covered from the program's budget.

WULS-SGGW opended a call for applicants until 18th of December 2018. Detailed information are provided on the institutional website:

2019 LANGUAGE TRAINING WEEK for teaching and no teaching University Staff - Spanish/English


Who can attend:All university staff .
Price: 350€ (price includes Courses, learning material, 2 afternoon activities)
Deadline: 2 weeks before the course starts.

INTENSIVE SPANISH-- CLIL Spanish - CREATE your own course

Intensive Spanish:
Dates: March 4th-9th / April 1st-6th / May 13th-17th, May 27th-31st/ June 3rd-7th / June 10th-14th (A1)
25 hours. Daily classes, from 9,30 to 14,30 + 1 field project

CLIL Spanish:
Dates: March 4th-15th / April 1st-12th / May 13th-24th , May 27th-June 7th / June June 12th-23rd / August 19-30th

25 hours. Daily classes, from 9,30 to 14,30 + 1 field project
Level required: B2

Create your own Staff Training Week - Intensive Spanish
25 hours. Daily classes from 9,30 to 2,30.
Requirements: Minimum 4 participants. Similar level

INTENSIVE ENGLISH - CLIL English - CREATIVE ENGLISH - - CREATE your own course - Suggest us your course

Intensive English

Dates: January 14th-18th / February 11th-15th / March 18th-22nd / April 8th-13th / May 6th-10th/ May 20th-24th / June 19th-14th , 17th-21st

25 hours. Daily classes from 9,30 to 2,30.
Level required: For homogeneous group, participants should have B1/B2 level of English according to the European Framework of reference for Languages. We open a Beginners Course. A1, Minimum 2 participants.

Creative English
Dates: March 11th-15th / April 22nd-27th /May 13th-17th /June 3rd-7th /

25 hours. Daily classes from 9,30 to 2,30.
Level required: For homogeneous group, participants should have C1 level of English according to the European Framework of reference for Languages.

CLIL English
Dates: February 11th-22nd / March 18th-29th / April 8th-19th / May 6th-17th /June 10th-21st
25 hours. Daily classes + 1 field project
Level required: B2

Organize your own Staff Training Week - Intensive English
Dates: Chose your dates.
25 hours. Daily classes from 9,30 to 2,30.
Requirements: Minimum 4 participants. Similar level

If you have any question, we'll be happy to help you.

Miriam Gatius
Linguistic Staff Training Coordinator
SpainBcn-Programs in Barcelona


II International Week at the Polytechnic Institute of Portalegre 

Target group: Teaching and Non teaching staff, IROs
Monday 13 to Friday 17 May 2019

  • 12 May - Arrivals (reccommended) 
  • 13 May - Official Reception at IPP; Presentation of participant institutions; International Tastes (bring your own taste and enjoy ours!); Local visits
  • 14 May - Teaching/training sessions - Local visits
  • 15 May - Teaching/training sessions - Local visits. Excursion options
  • 16 May - morning - Teaching/training sessions | afternoon - Local visits | evening - Farewell dinner
  • 17 May - Departures

Registrations are running until February 28, 2019 by filling-in the form available here.



Human-based International Relations

Target group: international officers and international coordinators

Monday, 04th March – Friday, 08th March 2019


Target group: housekeepers, facility managers, front desk officers, receptionists, info box officers, welcome officers...

Monday, 08th April – Friday, 12th April 2019


Target group: teams of financial officers

Tuesday, 07th May – Thursday, 09th May 2019


Target group: staff dealing with student and/or teaching staff administration, academic issues, human resources, finances and accountancy, administrative support to research, technology transfer, and/or institutional communication.

Monday, 14th May – Friday, 18th May 2018


Target group: teaching and non-teaching University Staff

Monday, 10th June – Friday, 14th June 2019


Welcome to the teaching offers of the University of Valladolid, Spain, aimed at foreign academic staff from partner universities interested in carrying out a teaching mobility period at our Institution in the framework of the Erasmus+ Programme.

Note that the offers cover all the subject areas (Arts/ Humanities, Sciences/Forestry, Health Sciences, Judicial/ Social Sciences and Engineering/ Architecture) and that they have been recently updated. 

Fler utbytesmöjligheter 


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