Pension

Last changed: 27 February 2024

SPV, the National Government Employee Pensions Board, manages the pensions of government employees. Read more about the different parts of your pension below.

What does your pension consist of?

  • National public pension
  • Occupational pension

Occupational pension is managed by SPV, The National Government Employee Pensions Board. Also see Swedish Pensions Agency for more information about national public pension.

When you want to retire

The majority of public sector employees receive a letter from the National Government Employee Pensions Board (SPV) seven months before they turn 60, 61 or 65 depending on when they are entitled to withdraw their occupational pension. The letter contains information about how to apply when the time comes. The SPV website provides information about who does what and where to contact.

Remember:

  1. Plan your retirement well in advance. Check your pension forecast on minpension.se and think about how you intend to withdraw it.
  2. Tell your manager that you are thinking of retiring – and when.
  3. Apply for your National public pension from the Swedish Pensions Agency.
  4. Contact SPV and request the forms you need to apply for your occupational pension.
  5. Complete the SPV application forms and submit them to your manager for signing.
  6. Also complete the SLU employee resignation form and submit them to your manager for signing.
  7. All documents must then be sent to the SLU Payroll Unit.
  8. The SLU Payroll Unit will submit your documents to SPV.

Remember to notify your manager well in advance that you are planning to retire. To ensure that you receive your pension in time, you must apply to SPV and the Pensions Agency three months before you wish to receive your first payment.

Read more on SPV’s ‘plan to retire’ pages

And the Pensions Agency’s website about applying for your pension.

Forms

Employee resignation

National public pension

Every year that you work and pay taxes, you earn into your national public pension through the pension fee. To apply for national public pension, visit pensionsmyndigheten.se. The application should be made three months in advance.

Read more about National Public Pension at pensionsmyndigheten.se

Occupational pension

As an employee you are covered by the governmental occupational pension agreement PA16. This means that we pay money towards into your occupational pension every month. PA 16 is a collective agreement that has been negotiated between the union organisations for government employees (OFR/S, P,O, Saco-S, Seko) together with the Swedish Agency for Government Employers.

There is two sections in the collective agreement for occupational pension. Generally you belong to section 1 if you are born 1988 or later and section 2 if you are born before 1988.

Login and see your occupational pension

You can login at spv.se to Mina sidor to see the different parts of your occupational pension, the value and how they function. Mina sidor is only available in Swedish.

Login (Logga in) to Mina sidor at spv.se and check your occupational pension

Life events that can change your occupational pension

Sometimes events in your life could change your occupational pension. For example, that could be when you start or end your employment, have new family relations or reduce working hours before retiring.

Read more about life events that can affect your occupational pension at spv.se

Time to retire

When you have made the decision to retire there are some things to consider. For example to inform your manager of your plan to retire. You could forecast your pension at minpension.se and plan how you want to take out your pension.

Minpension.se is only available in Swedish and to be able to login you need a Swedish Personal identification number.

Move abroad

If you move from Sweden there are some things to consider.

Report your new address

If you move abroad you need to report your new address to the Swedish Tax Agency. The address is then shared with to other state agencies, councils and regions.

Report your new address at the Swedish Tax Agency website

When you live abroad

If you live abroad and your pension is paid out you need to annually send in a life certificate to SPV or the Swedish Pension Agency. A life certificate is a document that shows that the person living abroad is still alive.

Read more about living abroad

Before you apply

Your occupational pension consists of different parts. When and how you can have your pension paid out works in different ways depending on the part.

Read more about your options for taking out occupational pension at our website

How to apply

How you apply for your parts function a little differently.

The selectable part

Your money could be with different insurance companies. You need to apply for this part with the insurance company you have selected.

How to apply for your selectable part

Kåpan Tjänste

Kåpan Government Employees Pension Fund manages this part. Login at Kapan.se to apply, choose from which age you want payment to start and for how long you wish the pension to be paid out. There is also forms available in English. Mina sidor at Kapan.se is only available in Swedish and to be able to login you need a Swedish Personal identification number.

Login and apply at kapan.se

Kåpan Flex 

Kåpan Government Employees Pension Fund manages this part. Login at Kapan.se to apply, choose from which age you want payment to start and for how long you wish the pension to be paid out. There is also forms available in English. Mina sidor at Kapan.se is only available in Swedish and to be able to login you need a Swedish Personal identification number.

Login and apply at kapan.se

The defined benefit retirement pension

If you have a defined benefit retirement pension SPV will contact you about seven months before you reach your retirement age and will ask you if will keep on working or retire. If you want to retire earlier you need to contact SPV.

Read more about how you apply for defined benefit retirement pension

Partial pension/part-time pension

Starting 1 January 2024, only those born before 1966 will be able to withdraw a partial pension. SPV has made changes to the agreement meaning that those born in 1966 or later are not entitled to a partial pension.

The needs of the organisation, financial scope and the employee’s personal situation will be taken into account when assessing applications for partial pensions. With the support of this agreement, employers can increase the opportunity for older employees to remain in work until they reach the standard retirement age. 

The agreement allows for partial pensions at the age of 61 for staff who have been employed in the public sector for a minimum of 10 years (120 months) and who are not receiving 50% or more in sickness compensation. The partial pension can be granted for up to 50% of full-time work, and SPV will compensate for the loss of income with 60%.  

Each application for partial pension will be assessed individually. As a rule, SLU generally allows for partial pensions of up to 20% when the employee turns 63, provided the work situation allows and that the organisation is not negatively affected. 

Granting partial pensions to those under 63 is done restrictively and there must be special reason. Such reasons may include redundancies or if the employee is physically unable to perform certain tasks.

The manager will determine how the work hours are allocated with consideration to the needs of the organisation. The partial pension is to free up time for the employee. Therefore, employees are not allowed to work while they are withdrawing their partial pension. Staff who are granted a partial pension are, as in any other case, obliged to notify SLU of any secondary employment.

The Employment Protection Act entitles an employee to remain in their position until the month they turn 69. The main purpose of the partial pension agreement is to enable the employee to fully retire at 65, hence the agreement does not apply after the age of 65. A person who has been granted a partial pension is expected to fully retire once they turn 65.

Partial pension applications are submitted to the head of department or equivalent who will then contact an HR specialists. Apply using the partial pension application form and include a written statement of your reasons why you are applying. The HR director will either approve or reject the partial pension application. The application should be submitted six months before the preferred partial pension start date.

A person who has been awarded a partial pension cannot change their minds and return to full-time work.

Partial pensions for people aged between 61 and 63 are funded by the employer (75%) and the adjustment fund (25%). For those aged 63 and above, 25% is funded by the employer and 75% from the adjustment fund.

Visit SPV.se for more information.

Forms

Partial pension application                           

Working reduced hours

If you are approaching retirement age but would like to continue working reduced hours and withdrawing only part of your pension, you will need to discuss this with your manager first. Working reduced hours is not a right, but your manager may agree to it if it does not adversely affect operations. You will need to submit a written justification before meeting with your manager.

How you apply for reduced hours depends on your age and whether you will be withdrawing your occupational pension or not. It is important to make a decision on occupational pension beforehand and to inform your manager.

Under 65

If you are under 65 years of age and wish to withdraw your occupational pension, you first need to resign from your current post. Use the form “Employee resignation” to do this. Your post is advertised with reduced hours. You apply in Reachmee and will then be reemployed but on reduced hours. 

If you are under 65 years of age and not planning to withdraw your occupational pension, you must instead apply for part-time leave of absence. You do this in Primula; select the option “Leave without pay”.

If you are over 65 years of age

If you are over 65 years of age and wish to withdraw your occupational pension, you first need to resign from your current post. Use the form “Employee resignation” to do this. Your post is advertised with reduced hours. You apply in Reachmee and will then be reemployed but on reduced hours.

If you are under 65 years of age and you are not planning to withdraw your occupational pension, you must instead apply for reduced hours using the form “Ansökan om lägre sysselsättningsgrad tillsvidare”.  Fill in the form and give it to your manager. They will sign the form and forward it to the HR-specialist.

See image - Working reduced hours

Forms

Employee resignation
Ansökan om lägre sysselsättningsgrad tillsvidare (only in Swedish)

Long-term sickness and survivors pension

If you become long-term sick

When you are employed by the state and receive sjukersättning or aktivitetsersättning from Försäkringskassan you may have the right to additional benefits from SPV. This benefit is called sick pension.

Read more at SPV.se about information what happens if you become sick

If you should pass away

When you are employed by the state you have benefits for your family if you should pass away, this would be survivors pension and group life insurance. You could also have repayment cover for parts of your occupational pension, which means that your family will receive your pension if you pass away.

Read more about what your family could receive if you pass away at SPV.se

Questions?

If you have any questions about your occupational pension please contact SPV. At contact SPV you can send them an email, find answers to commonly asked questions and login to chat. You can also call their customer service at: 020 – 51 50 40. If you call from abroad please call: +46 60 18 74 00.

If you have questions regarding your national public pension please contact the Swedish Pension Agency at: 0771-776 776 or read more at pensionsmyndigheten.se. If you call from abroad please call: +46 498 200 700.


Contact

Payroll Unit, Division of Human Resources, SLU

HR-specialists
HR Unit, Division of Human Resources