Language revision

Last changed: 24 August 2017

On this page you will find information on language revision - how to order and what to do before you send a document for revision.

How to order language revision

Shorter texts intended for all staff and/or students at SLU can often be revised in-house, see below.

Any other revision must be ordered under the national coordinated framework agreement for language services. As a public authority, SLU is obligated to use this agreement. See Ordering revision under the framework agreement below.

Different levels of revision

You can order four different levels of language revision under the framework agreement. If you are not sure what kind of revision you need, order a level 2 revision.

Level 1 - proofreading

The simplest form of revision, where the reviser only checks for errors in grammar, punctuation and spelling. This is normally the last step in the writing process, a final check of the text.

Level 2 revision

The reviser proofreads the text and in addition checks style and tone of voice, sentence structure, coherence and cohesion.

Level 3 revision

A level 3 revision includes levels 1-2, and in addition the reviser may suggest changes to the document structure such as rearranging paragraphs, or adding/moving subheadings.

Level 4 revision

A level 4 revision involves making more substantial edits to a text e.g. to adapt it to a new target group.

Time and cost?

If possible, order your language revision well in advance to allow the supplier time to find the most suitable reviser for your text. Delivery times are normally 5-10 working days, but are negotiated for each order.


Revision is charged on an hourly basis. A thorough reviser does 3-4 pages/hour. For proofreading, expect a reviser to do 8-10 pages/hour.

Ordering in-house revision

Contact the language coordinator for more information. If you email, please

  • give use a descriptive subject line explaining what you need revised. Example: write 'Revision of conference report', not just 'Revision';
  • state when you need the revised document back.

Before you send your request, read the information under Sending a text for revision below.

Ordering revision under the framework agreement

For revision of texts in English, the framework agreement provides a procedure known as reopened competition. This means that you send a request to all the framework suppliers asking for a quote, and then decide which one to use - based on price, delivery times, reviewer profile or any other criteria you specify in your request for a quote. 

The framework suppliers for English are:

Remember to send a purchase order from the Proceedo e-purchasing system to confirm the order.

Before you send your text for revision

Please read the information below before sending a text for revision.

  1. Send your text in an editable format such as Word, Excel or Powerpoint. If you only have pdf file, save it as Word but enclose the pdf file as well.

  2. For Word, you will get a copy back with tracked changes to allow you to see all proposed changes before accepting them.

  3. For formats that do not have a 'track changes' feature, the reviser will add comments in the file. However, this is more time-consuming and therefore more costly.

  4. Make sure you send the final version of your document. Making changes once the reviser has started working is costly and time-consuming.

  5. If you are sending an article manuscript for revision, remember to indicate which journal the article is intended for, as most journals have guidelines concerning e.g. spelling and abbreviations.
Page editor: sprakkoordinator@slu.se