Language revision

Last changed: 25 March 2020

On this page you will find information on language revision - how to order and what to do before you send a document for revision.

How to order language revision

Shorter texts intended for all staff/all students/everyone at an SLU site can normally be revised in-house, see Ordering in-house revision below.

Any other revision must be ordered under the national coordinated framework agreement for language services. As a public authority, SLU has an obligation to use this agreement. See Ordering revision under the framework agreement below.

Please note that we do not have the resources to assist individual researchers or doctoral students with revision, and we do not revise texts translated with Google Translate or similar tools.

Different levels of revision

You can order four different levels of language revision under the framework agreement.

Level 1 - proofreading

The simplest form of revision, where the reviser only checks for errors in grammar, punctuation and spelling. This is normally the last step in the writing process, a final check of the text.

Level 2 revision

The reviser proofreads the text and in addition checks style and tone of voice, sentence structure, coherence and cohesion.

Level 3 revision

A level 3 revision includes levels 1-2, and in addition the reviser may suggest changes to the document structure such as rearranging paragraphs, or adding/moving subheadings.

Level 4 revision

A level 4 revision involves making more substantial edits to a text e.g. to adapt it to a new target group.

Time and cost?

Order your language revision well in advance to allow the supplier time to find the most suitable reviser for your text. Delivery times are normally 5-10 working days, but this is negotiated for each order.

Revision is charged on an hourly basis. A more thorough revision means 3-4 pages/hour. For proofreading, expect a reviser to do 8-10 pages/hour. These figures are estimates and will vary depending on the quality of the text.

For in-house revision, delivery times will vary depending on the current workload. At busy times, such as the beginning and end of a semester, allow at least one week. Really short texts, such as an email to all staff of a couple of sentences, can normally be returned the same day.

Ordering in-house revision

Contact the language coordinator for more information. If you email, please

  • use a descriptive subject line explaining what you need revised. Example: Write 'Revision of department strategy' rather than just 'Revision';
  • state when you need the revised document back - see also Time and cost.

Before you send your request, read the information under Before you send your text for revision below.

Ordering from the framework agreement - re-opened competition

Please note that the previous framework agreement has expired, a new one is expected later this year. Until then, you are free to order revision from any supplier. It is advisable to request quotes from at least two different suppliers, e.g. the previous framework suppliers listed below.

For revision of texts in English, the framework agreement provides a procedure known as re-opened competition. This means that you send a request to all the framework suppliers asking for a quote. Make sure you include the following information: 

  • When you need the revision for.
  • When you need the suppliers' quotes.
  • How the text will be used - for article manuscripts, give the name of the journal. For a presentation, describe the audience - how familiar are they with the subject?
  • Any requests regarding the reviewer profile.
  • What level of revision  you wish to order. If you are not sure, ask for level 3. Make sure you also read the section Before you send your text for revision.
  • Which criteria you will base your decision on, e.g. delivery times over price or vice versa.

The framework suppliers for English are:

Remember to send a purchase order from the Proceedo e-purchasing system to confirm the order.

Before you send your text for revision

Please read the information below before sending a text for revision.

  1. Send your text in an editable format. This normally means Word, Excel or Powerpoint. You will then get your file  back with tracked changes to allow you to see all proposed changes before accepting them.

  2. You can also send a pdf file for revision, but this should be avoided as far as possible. Proposed changes will then be added as comments in the pdf file. This is a more time-consuming, and therefore more costly, procedure. You will also need to enter any changes yourself in the original file. An option could be to save the pdf as Word, even if Word was not the original format. If you do, make sure to enclose the pdf as well for reference.

  3. Make sure you send the final version of your document. Making changes once the reviser has started working is costly and time-consuming.