As of 1 April 2019, there is a legal requirement that all purchases in the public sector be invoiced by e-invoice. When the act comes into effect, SLU must provide the suppliers with information about e-invoicing, both when placing orders in and outside of Proceedo. Invoice management in Proceedo is not affected.
Legal requirement on mandatory e-invoicing in the public sector as of 1 April 2019
As of 1 April 2019, a new act will require all invoicing for purchases in the public sector (state, municipalities and county councils) to be done by electronic invoice (e-invoice). An e-invoice is an invoice issued, sent and received in a structured electronic format to enable automatic and electronic processing. A pdf file does not count as an e-invoice.
When SLU buys under an agreement concluded after 1 April, the supplier must use e-invoicing. This also applies in cases where there is no agreement, e.g. when buying from a shop using a requisition.
Purchases done in Proceedo
Orders and requisitions done in Proceedo contain information on how to invoice SLU. This information will be updated on 1 April to make sure it complies with the new legal requirement.
Purchases made outside of Proceedo
If orders are placed outside Proceedo, make sure to inform the supplier that invoices should be sent electronically and be made out to SLU Fakturamottagning, Box 7090, 750 07 Uppsala. Refer them to the SLU web, https://www.slu.se/en/about-slu/ongoing-procurements/invoice-address/, where they can find information on how to invoice SLU. The page is available in Swedish and English.
Handling of e-invoices in Proceedo
SLU has been sending and receiving e-invoices for several years and there is no difference handing an e-invoice compared to another type of invoice.
More information on mandatory e-invoicing and questions and answers
On the staff web, there is a page on Mandatory e-invoices in the public sector. This page contains information on e-invoicing targeted at SLU staff. The page also has a Q&A section where you can find out what happens when a supplier sends a hardcopy or pdf invoice after 1 April, and what information you can give a supplier who claims they cannot send e-invoices.
For external parties, there is information on the SLU website: Invoice address and handling of invoices.