BioCenter Meeting Rooms

Last changed: 05 April 2022

1/7 2022 BioCenter will move the meeting rooms booking to Outlook. Thus joining the rest of SLU where this has been used for quite some time. Only people working at BioCenter have permissions to book the rooms. One of the perks is a better integration for video meetings, booking according to the guides below will enable a Join button on the touch panel in the VIDEO rooms, no need to enter that long Zoom ID anymore.

Here is a map of the rooms.

Video meetings

Today we have three rooms with video conferecing equipment: A332, A336 and A402. Later this year more rooms will get equipped.
In addition we have two mobile solutions that can be rolled to any room, these are suiteable for 4-5 people in a room. In the booking system they are available as "Ua BioC Mobile video conf (floor 3)" and "Ua BioC Mobile video conf (floor 4)" and are booked the same way as the rooms.
Guide for using mobile systems.

Booking through Outlook PC

Quick guide:

  1. Create a new meeting in the calendar.
  2. Set a title to the meeting, choose date & time, write a message, and then press Scheduling Assistant.
  3. Add attendees in the list to the left by searching for full name or entering an e-mail address.
  4. Click “Room Finder” and select “BioC Rooms” from the list to the right.
  5. Click on a free slot in the timeline if you want to change the time of the meeting.
  6. Set a checkmark on the room(s) you want to book.
  7. Send invitation and wait for confirmation from the room(s).

Detailed guide including how to add Zoom/Teams invitation.

Booking through Outlook Mac

Quick guide:

  1. Create a new meeting in the calendar.
  2. Set a subject to the meeting, choose date & time, write a message, add people you want to invite in the “To” field, and then press “Scheduling”.
  3. Click “Room Finder” and select “BioC Rooms” from the list to the right.
  4. Click on a free slot in the timeline if you want to change the time of the meeting.
  5. Set a checkmark on the room(s) you want to book.
  6. Send invitation and wait for confirmation from the room(s).

Detailed guide including how to add Zoom invitation.

Booking through Outlook Web

Quick guide:

  1. Login at https://mail.slu.se with you AD username and password.
  2. Create a new event in the calendar.
  3. Set a title to the meeting, choose date & time, write a message, and then press Scheduling Assistant.
  4. Add attendees in the list to the left by searching for full name or entering an e-mail address.
  5. Click “Add room” in the bottom left and choose “BioC Rooms” list and from that list you can choose a room. (if you need to book several rooms see the detailed guide above).
  6. Click on a free slot in the timeline if you want to change the time of the meeting.
  7. Send invitation and wait for confirmation from the room(s).

Detailed guide including how to add Zoom invitation.

Booking through Apple Calendar

Quick guide:

  1. Create a new event in the calendar (make sure you’re booking in the SLU exchange calendar) and name the meeting.
  2. Add the room(s) you want to book in “Add Location” by typing “Ua BioC” and then select the room you want. You can add several choices now so that you can check availability of the rooms and then later remove the ones you don’t plan to book.
  3. Add people to the meeting in the “Add Invitees” field. Then click “Check availability”. Click on a free slot in the timeline if you want to change the time of the meeting.
  4. Remove any rooms you don’t want to book.
  5. Write a message to the attendees in “Add notes”.
  6. Send invitation and wait for confirmation from the room(s).

Detailed guide including how to add Zoom invitation.