Information for directors of studies and teachers

Last changed: 27 November 2020

Information regarding teaching during the Corona virus pandemic: Decisions, instructions, guidelines and useful tips.

27 November update: Revised instructions for teaching and examination at first- and second-cycle level in light of the Covid-19 pandemic.
Read more under the heading "Decisions and instructions".

21 November update: Measures due to the new restrictions.
Read more under the heading "Decisions and instructions".

4 November update:
Extension of instructions for teaching and examination in light of the Covid-19 pandemic. Read more under the heading "Decisions and instructions".

22 October update:
Room booking spring 21

6 October update:
More visitors allowed in some assembly halls.

 

Contact Tracing Procedure

Contact tracing procedure

Each region is responsible for contact tracing procedure, and routines may vary.

If you, as manager or teacher/course coordinator, learns that an employee or student has been found infected, may be involved in each region's infection tracking. More information about infection tracking can be found at 1177.se, select the current region. (information in Swedish)

Report to SLU centrally

To make sure that we have a complete picture of the situation and can identify what support our organisation may need, information about those infected and the contact tracing measures you have taken must be reported to SLU centrally. Teachers should inform their head of department. Heads of department/managers then report to smittsparning@slu.se.

Who should you inform?

You must not inform anyone else about who has tested positive for Covid-19 unless you have the permission of the infected person to do so. If you think there is a reason to inform others and the infected person has agreed to this, it is ok to do so. If you want advice on this, contact your region’s disease control unit.

In addition, if you think it is needed, you can inform the rest of your organisation that someone has tested positive. If you do, do not provide detailed information on which unit/class/group is affected. Remind everyone of the advice from the Public Health Agency to reduce the spread of the virus.

Decisions and instructions

27 November update

Revised instructions for teaching and examination at first- and second-cycle level in light of the Covid-19 pandemic

21 November update

Measures due to the new restrictions

The information below has also been posted at the student web.

As of 24 November 2020, new restrictions apply that further limit the number of people allowed at public gatherings. The government emphasises that the new rules, allowing a maximum of 8 people, are to be applied also to areas not formally covered by them.

On our part, this means that the existing instructions relating to the pandemic will be tightened, hopefully only for a shorter period.

The restrictions below apply for a limited period, initially 24 November to 23 December. This may change if the government issues new restrictions.

  • To the extent possible, teaching should take place online. Face-to-face teaching is allowed if absolutely necessary, but only in small groups (approximately 10 people).
  • Teaching that has up till now been prioritised for on-campus delivery such as seminars, exercises and other components with a high degree of interactivity, need to be redesigned for online delivery to the extent possible, or given in small groups (approximately 10 people).
  • Examinations should, as far as possible, be online. For examinations that cannot be done online, the number of seats in examination halls will be further reduced.

The above also applies to year-1 students on degree programmes.

Examiners and course coordinators (equivalent) should consult management at their department (head of department, departmental director of studies/equivalent) and programme director of studies about the possibility of further increasing the amount of online instruction.

Those who have planned examinations on campus should contact the Division of Learning, Media and Digitalisation for support with the transition to online examination. More information is available at https://internt.slu.se/en/support-services/education/educational-and-digital-support/.    

4 November update

Extension of instructions for teaching and examination in light of the Covid-19 pandemic

The chair of the Board of Education has decided about extension of instructions for teaching and examination at first- and second-cycle level in light of the Covid-19 pandemic.

18 September update

Additional instructions for teaching and examination on undergraduate and Master’s programmes in light of the Covid-19 pandemic

The Board of Education has decided on further instructions in addition to those adopted on 8 June 2020.

If an examiner is informed that more than one (1) student on a course, or in the same group of students, has tested positive for Covid-19, the examiner should consider a transition to distance studies, wholly or partly, for at least two weeks. This also applies if another teacher on the course tests positive. The examiner must consult with the head of department before deciding to swith to distance studies. The current guidelines from the Public Health Agency and the region concerned must be applied to anyone who has tested positive for Covid-19. According to the current guidelines, anyone with Covid-19 must stay at home and contact tracing must be carried out.

This is done to reduce the risk of cluster infections. As conditions vary between courses and programmes, any decision to switch to distance studies must be taken locally.

>> UN decision (in Swedish)

15 June Update

Room booking instructions for the autumn semester

Following the new guidelines for teaching and examination, new planning and room booking will be required for the autumn semester. You need to submit an updated timetable for period 1 for all courses you intend to teach on campus.

>>Read more 

On 8 June, the vice-chancellor and deputy vice-chancellor/chair of the Board of Education adopted new guidelines for teaching at SLU, valid as of 15 June:

University-wide policy decision on teaching and examination as of 15 June 2020 in light of the Covid-19 pandemic  (SLU ID: SLU.ua.2020.1.1.1-2319)

New instructions for teaching and examination at first- and second-cycle level in light of the Covid-19 pandemic (SLU ID: SLU.ua.2020.1.1.1-2319)

These guidelines state that teaching and examination at undergraduate and Master’s level may take place on campus, provided the format complies with the binding recommendations from the Public Health Agency and SLU instructions related to the pandemic.

09 June Update

Policy decision regarding SLU's teaching from 15 June

Teaching can take place on campus if recommendations and guidelines are followed. The decision by the government 29 May 2020 which applies from 15 June has resulted in the following decicions at SLU:

Corona-FAQ for teacher and directors of studies

Entry to Sweden from non EU countries

3 July Update

The Swedish Government decided on 2 July to extend the temporary entry ban on all non-essential travel to Sweden until 31 August 2020. At the same time, the Government decided to ease the restrictions for more travelers, including people who travel to Sweden to study.

More information: https://www.government.se/press-releases/2020/07/extension-of-temporary-entry-ban-to-sweden-until-31-august-2020-and-easing-of-restrictions-for-more-travellers/

Residence permits for international students

28 May Update

The Swedish Migration Agency has replied to a letter from the Association of Swedish Higher Education about residence permits for international students.

In short, the Association is asking for the following:

  • possibility to be granted a residence permit for completing studies in Sweden;
  • possibility to be granted a residence permit for courses/programmes partly offered as distance learning;
  • possibility for newly admitted students to be granted residence permits in Sweden.

The Swedish Migration Agency answer with more information is avalable in Swedish here.

About the Swedish coronavirus strategy

20 April Update

Students might have questions regarding Sweden´s different coronavirus strategy. Here is a link to an interview in English with Dr. Anders Tegnell, Sweden's chief epidemiologist.

Seasonal work

9 April update

The coronavirus also causes absences due to illness among staff in the land-based sectors, and seasonal workers from abroad cannot travel to Sweden. This has led to a short-term, seasonal need for labour in these sectors. To make it possible for students who rely on student finance from CSN to work more hours during the pandemic, the Swedish government has decided to temporarily remove the income limit for 2020. More information is available on the CSN web.

There is an admirable desire among SLU students to help the land-based sectors. For some students this may be an option, for others, it is more difficult. Students who are considering taking on seasonal work before the end of the semester will either need to interrupt their studies or work in parallel. Those who interrupt a course risk not being eligible for a later course. It’s important to be aware of and consider this before deciding to start working.

Students who are looking for seasonal work can be advised to visit http://gronajobb.se/

Work experience courses offer the opportunity to combine a placement with studies (see pdf), but a prerequisite for this is that the duties are qualified ones and that supervision is available. This means specific demands on the employer, the duties and follow-up. If the entry requirements and the course instance for a work experience course need changing, this may require a prior decision by the chair of the programme board.

List of courses.

Examinations

26 March Update

Read more on Teaching online – preparation for Covid-19

Given the circumstances, written examinations are replaced with take-home or digital examinations.

Take-home examinations does not require identification but follows the usual handling of the take-home examinations according to Education planning and administration handbook, Section 8.4.

If a student with a disability has a decision on special learning support, the examiner can allow them extra time for take-home examinations. Read more on Teaching students with an impairment.

For students on a course or programme that requires practical components, programme directors of studies, examiners and course coordinators should move said component or adjust it to distance learning. If this is not possible, SLU will (later on) adjust the length of the course/programme or semester to allow students to meet the degree requirements.

Distance teaching because of the coronavirus – what applies to support and adaptations?

Read more on Teaching students with an impairment.

Student finance

The Swedish Board of Student Finance (CSN) updates its web pages (csn.se) regularly – refer students to them if they have any questions on student finance.

Will there be any reductions or refunds for this spring semester?

6 April update

The university is working hard to make sure that courses and examinations can still be completed through distance teaching. Like all universities in Sweden, SLU will follow our tuition fee policies. This means that there will be no reductions or refunds for this spring semester, as long as there are no major changes to the course syllabus.

Please note that if you choose to discontinue a course in the first three weeks, you are entitled to a full refund. However, before you make this decision, you should make sure that this will not cause any problems with your residence permit or the possibility to finish your degree.

Compulsory course components

While the course syllabus always applies, it is possible to make certain adjustments: offer replacement assignments, schedule an extra opportunity to take compulsory components etc. In cases where students are expected to be active participants, we may need to accept that they are passive.

Deviation from course and programme syllabuses are allowed for the following:

  • forms of assessing student performance;
  • teaching forms that enable distance teaching in cases, provided it is possible to maintain educational quality;
  • when various courses are taught to bring forward theoretic courses, including temporary changes to entry requirements if necessary.
  • Temporary decisions to deviate from a course syllabus are made by the examiner after informing and consulting with the programme director of studies and programme board chair in question. The chair of the Board of Education decides whether to change the course period.

Placements

Placements should not be interrupted, but social distancing must be practised. SLU’s priority is that students who have a placement planned for this spring should be able to carry it out. However, this also depends on placements being available.

In addition to placements, some exceptions from distance teaching may be necessary if getting new graduates on to the labour market quickly is of importance to society. For SLU, maintaining operations at the University Animal Hospital is important. This is why we have decided to prioritise making clinical training and placements available to last-year veterinary medicine and animal nursing students.

Encourage students to cycle or drive to their placement instead of taking public transport.

No rent charged for booked classrooms

27 March Update 

If a department has booked classrooms for courses with a course code, no rent will be charged for these between 18 March and the date when normal on-campus teaching resumes. However, the rooms should remain booked in Timeedit.

Work environment responsibilities

Who is responsible for a student doing their degree project if part of the work is done off campus?

SLU is responsible. According to the Work Environment Act, students are considered employees at SLU. The place of work where the student is doing their degree project is obliged to provide a safe work environment. There should be an agreement with the provider of a placement as to what applies to the student’s work environment.


Contact

If you suspect that you have contracted the virus, read more at http://krisinformation.se/en (emergency information from Swedish authorities), or phone 113 13 (national information number for information on emergencies) and ask for advice.

Staff who have questions about how this issue is handled at SLU, or who need practical advice in case they become infected, should contact their immediate superior.

Students should contact their programme director of studies, contact details can be found on the programme web pages.

Page editor: internkommunikation@slu.se