Information for directors of studies and teachers

Last changed: 01 February 2021

Information regarding teaching during the Corona virus pandemic: Decisions, instructions, guidelines and useful tips.

1 February update: Using Zoom for moderated exams is not recommended, Apart from involving a considerable administrative burden for those concerned, it does not guarantee fair examinations. This kind of monitoring will not be supported by SLU centrally or the exam services team.

1 February update: The deadline for booking classrooms for course period 4 is 15 February. Read more under the heading" Room Booking".

1 Febrary update: Temporary guidelines for teaching and examination extended till the end of the semester. Read more under the heading "Decisions and instructions".

January 22 update: News from the Swedish Work Environment Authority - notification to SWEA must be made if an employee is at risk of becoming infected at work or has been infected, see expandable menu "Corona-FAQ for teacher and director of studies".

Contact Tracing Procedure

Contact tracing procedure

Each region is responsible for contact tracing procedure, and routines may vary.

If you, as manager or teacher/course coordinator, learns that an employee or student has been found infected, may be involved in each region's infection tracking. More information about infection tracking can be found at 1177.se, select the current region. (information in Swedish)

Report to SLU centrally

To make sure that we have a complete picture of the situation and can identify what support our organisation may need, information about those infected and the contact tracing measures you have taken must be reported to SLU centrally. Teachers should inform their head of department. Heads of department/managers then report to smittsparning@slu.se.

Who should you inform?

You must not inform anyone else about who has tested positive for Covid-19 unless you have the permission of the infected person to do so. If you think there is a reason to inform others and the infected person has agreed to this, it is ok to do so. If you want advice on this, contact your region’s disease control unit.

In addition, if you think it is needed, you can inform the rest of your organisation that someone has tested positive. If you do, do not provide detailed information on which unit/class/group is affected. Remind everyone of the advice from the Public Health Agency to reduce the spread of the virus.

Room booking

Booking classrooms

The deadline for booking classrooms for course period 4 is 15 February.

Decisions and instructions

1 Febrary update

Temporary guidelines for teaching and examination extended till the end of the semester

It remains to be seen to what extent infection will continue to increase. To facilitate planning, the decision on revised instructions for teaching and examination will be extended to cover all of course period 4, January till June 2021. This means that everyone needs to plan for teaching and examination online for the first semester of 2021.

09 June Update

Policy decision regarding SLU's teaching from 15 June

Teaching can take place on campus if recommendations and guidelines are followed. The decision by the government 29 May 2020 which applies from 15 June has resulted in the following decicions at SLU:

Corona-FAQ for teacher and directors of studies

Virus exposure must be reported

22 January update:

Employers must, without delay, report exposures of established covid-19 at the workplace as a serious incident to the Swedish Work Environment Authority. 

The registration requirement applies even if others did not become infected. The requirement also applies to our students if they have been infected or are at risk of becoming infected on campus. The responsibility follows previous routines for infection tracing, ie. immediate manager reports. For students, the teacher or course coordinator informs the head of department, who then makes a report.

Notification of a serious incident must also be made retroactively. If the report is not made without delay, the Swedish Work Environment Authority and the court can impose penalties. However, the Swedish Work Environment Authority will not report people for prosecution when they have followed what was previously read on their website. In the older version, it was not clear that this applies to all workers, regardless of occupation.

In the event of a confirmed infection (where both parties tested positive) and it occurred at work (where it is assessed as a probable / possible route of infection), it must also be documented in accordance with §11 2018: 4 Infection risks.

Read more:
• Report occupational injury, corinavirus / covid-19.
• Information about a report of a serious incident if an employee has been exposed to the new coronavirus.

Entry to Sweden

Here you find updated information about travel restrictions to Sweden.

Residence permits for international students

28 May Update

The Swedish Migration Agency has replied to a letter from the Association of Swedish Higher Education about residence permits for international students.

In short, the Association is asking for the following:

  • possibility to be granted a residence permit for completing studies in Sweden;
  • possibility to be granted a residence permit for courses/programmes partly offered as distance learning;
  • possibility for newly admitted students to be granted residence permits in Sweden.

The Swedish Migration Agency answer with more information is avalable in Swedish here.

About the Swedish coronavirus strategy

20 April Update

Students might have questions regarding Sweden´s different coronavirus strategy. Here is a link to an interview in English with Dr. Anders Tegnell, Sweden's chief epidemiologist.

Seasonal work

9 April update

The coronavirus also causes absences due to illness among staff in the land-based sectors, and seasonal workers from abroad cannot travel to Sweden. This has led to a short-term, seasonal need for labour in these sectors. To make it possible for students who rely on student finance from CSN to work more hours during the pandemic, the Swedish government has decided to temporarily remove the income limit for 2020. More information is available on the CSN web.

There is an admirable desire among SLU students to help the land-based sectors. For some students this may be an option, for others, it is more difficult. Students who are considering taking on seasonal work before the end of the semester will either need to interrupt their studies or work in parallel. Those who interrupt a course risk not being eligible for a later course. It’s important to be aware of and consider this before deciding to start working.

Students who are looking for seasonal work can be advised to visit http://gronajobb.se/

Work experience courses offer the opportunity to combine a placement with studies (see pdf), but a prerequisite for this is that the duties are qualified ones and that supervision is available. This means specific demands on the employer, the duties and follow-up. If the entry requirements and the course instance for a work experience course need changing, this may require a prior decision by the chair of the programme board.

List of courses.

Examinations

26 March Update

Read more on Teaching online – preparation for Covid-19

Given the circumstances, written examinations are replaced with take-home or digital examinations.

Take-home examinations does not require identification but follows the usual handling of the take-home examinations according to Education planning and administration handbook, Section 8.4.

If a student with a disability has a decision on special learning support, the examiner can allow them extra time for take-home examinations. Read more on Teaching students with an impairment.

For students on a course or programme that requires practical components, programme directors of studies, examiners and course coordinators should move said component or adjust it to distance learning. If this is not possible, SLU will (later on) adjust the length of the course/programme or semester to allow students to meet the degree requirements.

Distance teaching because of the coronavirus – what applies to support and adaptations?

Read more on Teaching students with an impairment.

Student finance

The Swedish Board of Student Finance (CSN) updates its web pages (csn.se) regularly – refer students to them if they have any questions on student finance.

Will there be any reductions or refunds for this spring semester?

6 April update

The university is working hard to make sure that courses and examinations can still be completed through distance teaching. Like all universities in Sweden, SLU will follow our tuition fee policies. This means that there will be no reductions or refunds for this spring semester, as long as there are no major changes to the course syllabus.

Please note that if you choose to discontinue a course in the first three weeks, you are entitled to a full refund. However, before you make this decision, you should make sure that this will not cause any problems with your residence permit or the possibility to finish your degree.

Compulsory course components

While the course syllabus always applies, it is possible to make certain adjustments: offer replacement assignments, schedule an extra opportunity to take compulsory components etc. In cases where students are expected to be active participants, we may need to accept that they are passive.

Deviation from course and programme syllabuses are allowed for the following:

  • forms of assessing student performance;
  • teaching forms that enable distance teaching in cases, provided it is possible to maintain educational quality;
  • when various courses are taught to bring forward theoretic courses, including temporary changes to entry requirements if necessary.
  • Temporary decisions to deviate from a course syllabus are made by the examiner after informing and consulting with the programme director of studies and programme board chair in question. The chair of the Board of Education decides whether to change the course period.

Placements

Placements should not be interrupted, but social distancing must be practised. SLU’s priority is that students who have a placement planned for this spring should be able to carry it out. However, this also depends on placements being available.

In addition to placements, some exceptions from distance teaching may be necessary if getting new graduates on to the labour market quickly is of importance to society. For SLU, maintaining operations at the University Animal Hospital is important. This is why we have decided to prioritise making clinical training and placements available to last-year veterinary medicine and animal nursing students.

Encourage students to cycle or drive to their placement instead of taking public transport.

No rent charged for booked classrooms

27 March Update 

If a department has booked classrooms for courses with a course code, no rent will be charged for these between 18 March and the date when normal on-campus teaching resumes. However, the rooms should remain booked in Timeedit.

Work environment responsibilities

Who is responsible for a student doing their degree project if part of the work is done off campus?

SLU is responsible. According to the Work Environment Act, students are considered employees at SLU. The place of work where the student is doing their degree project is obliged to provide a safe work environment. There should be an agreement with the provider of a placement as to what applies to the student’s work environment.


Contact

If you suspect that you have contracted the virus, read more at http://krisinformation.se/en (emergency information from Swedish authorities), or phone 113 13 (national information number for information on emergencies) and ask for advice.

Staff who have questions about how this issue is handled at SLU, or who need practical advice in case they become infected, should contact their immediate superior.

Students should contact their programme director of studies, contact details can be found on the programme web pages.

Page editor: internkommunikation@slu.se