Legal Affairs have established an easy guide (in Swedish) to contracts. This document helps staff members who need to enter into various agreements. You can also find SLU’s policy for establishing collaboration agreements with foreign higher education institutions as well as examples of agreement templates.
‘Lathund avtal’ (a quick guide to agreements – only available in Swedish) helps you to establish and review an agreement. It tells you what is normally included in agreements between universities and other parties, for example regarding research collaboration.
A research agreement must be signed and registered together with the agreement in such cases where the agreement states that the researcher relinquishes their right to the results, for example if it states that the opposite party owns the results of the collaboration/task, or if, according to the agreement, SLU owns the final result. The latter is standard when entering into agreements within the framework of an EU-funded project.
The research agreement is an internal SLU document; the opposite party does not need a copy of it.
There are English templates for commonly occurring agreements. You will find the templates under the Links heading below. The text in the comments tells you what to write under each heading.
Using e-signatures for agreements
An e-signature is a way of securing, by using technical tools, that a certain person has “signed” a document. It is not the same thing as a manual signature that has been scanned and saved as a file.
If the counterpart is Swedish, no e-signature is needed. Signing an agreement and scanning it is usually sufficient proof that an agreement has been concluded.
If the counterpart is not Swedish, in most cases no e-signature is needed: a signed and scanned agreement is usually enough. There are, however, cases when an e-signature is required (primarily if legislation in the counterpart’s country requires it). Your counterpart will usually inform you of this. In case of doubt, contact the Legal Affairs Unit.
If you want to use e-signatures, follow these instructions:
The document to be signed must be in the format PDF/A-2u. To save a file in this format, select Save as in Acrobat, select PDF/A and click Settings. In the dialogue box that opens, select PDF/A-2u.
Agreements with higher education institutions abroad
If you enter into an agreement with a foreign higher education institution, the agreement must be registered in the MoveOn database. The Division of Educational Affairs registers the agreement. You must also send a copy to email@example.com.