Important to think about during defenses

- Book a room for both technical review and defense at the same time

AV-stöd offers the service dissertation help. A technical briefing and review will then be booked together with those who will participate in the defense.

The technical briefing and review are done at a time a few days before the actual defense. At the technology test, we go through the technology in the room and answer questions. Those who will participate remotely have the opportunity to test their connectinon, camera and sound in advance.

Therefore, it is important to try to book the venue for the technical briefing when you book the venue for the defense to be sure that a technical briefing can be held.

- Book technicians for defense assistance via the form in IT's self-service portal well in advance of the defense.

The defense assistance service costs SEK 1050 and a technical briefing and review is booked a few days before the defense (about one hour). At the defense, we help to get set up and we make sure that everything works, after that we are available on 018 - 67 66 00, #2 at the dialtone.

Dissertation assistance is booked via form:

Book help for dissertation - SLU Self-service

Submit the booking in good time before the defense to be sure that we will be available.

- Dissertation with remote participants

If the defense is to be held as a hybrid/digital meeting, we recommend booking a Zoom Webinar for the defense. This is to more easily keep track of who will be able to speak in the meeting or only participate as an audience. 

Zoom Webinar basically works like a normal Zoom Meeting, with the addition that you can spread a link for attendees. Suitable for public hearings, larger meetings and seminars, where spectators must join and watch/listen but do not need to participate or present.

All users at SLU today have access to book Zoom Webinars with up to 500 participants.

Here you can read more about:

Zoom for dissertations

Zoom Webinar

- Appoint a person who will be responsible for contact with AV-Stöd and who will be responsible for the webinar.

To facilitate the defense and avoid technical confusion, AV-Stöd recommends appointing a person who has some technical knowledge to be in contact with AV-Stöd and is responsible for the Zoom webinar.

That person and AV-Stöd can go through the fixed technology in the hall, how to connect the video conference systems to the Zoom webinar and how to administer the Zoom webinar.

This is done during the technical review, if you book a defense assistance service.

AV-Stöd will not administer the webinar during the defense.