An application to be appointed docent should be submitted to the faculty concerned. If the faculty finds there is a need for a docent in the third-cycle subject area in question, the head of department then submits proposals for two external experts and encloses their CVs. Before proposing external experts, the head of department must ensure that they are prepared to take on the assignment. The head of department must take into account gender equality as well as any conflict of interest, and the competence of the proposed experts should be described in relation to the scientific profile of the applicant. The same applies to the subject assessor proposed by the head of department at a later stage in the process.
Of the two proposed experts, the docent board appoints one expert to review the applicant's application.
Conflict of interest
External experts must provide advanced written notification that there are no conflicts of interest. The responsible administrator must be contacted without delay should a conflict of interest be suspected during the process.
Sections 16–18 of the Administrative Procedure Act regulate conflicts of interest. Examples of conflicts of interest involve having been granted shared research funding, joint research projects and co-publications. Joint publications issued over five years ago are not considered to be grounds for a conflict of interest. Read more about conflicts of interest.
The external expert and the applicant must not be in contact with each other throughout the appointment process. If an applicant contacts the external expert for their case, the expert must contact the responsible administrator immediately.
Equal gender distribution among external specialists
Among the total number of applicants who are evaluated for appointment as docent, equal gender distribution among appointed experts must be striven for. However, this does not apply if there are exceptional reasons.
Timeframe
The statement is expected to be completed within a given timeframe once the external expert has received the application documents. The deadline for the statement of opinion will be determined by the responsible administrator. Statements of opinion cannot be anonymous. The external expert’s name, affiliation and date of their assessment must be stated and an electronic copy sent to the administrator.
Application documents
SLU uses the Reachmee recruitment portal for electronic processing of applications. This is where the applicant submits their application using a template and uploads the necessary documents and publications. The applicant may not include qualifications that were obtained once the application period has ended. Applicants must only be assessed based on the documents uploaded to Reachmee.
Access to application documents is provided via a separate e-mail from the responsible administrator.
Public access to information and secrecy
Once SLU has received a statement of opinion from an external specialist, it is considered an official document as per the Public Access to Information and Secrecy Act and the Press Act. This means that anybody is entitled to access its content. The candidate will receive a copy of the statement of opinion.
Remuneration
The external experts receive a fee of SEK 5,500 for the task performed. It is a personal payment issued to them in their capacity as a natural person. SLU employees are not remunerated but are expected to take on this task as part of their position at the university. Fees are also not paid to subject field representatives or pedagogical representatives at trial lectures.
To initiate the process for remuneration, fee forms must be filled in, signed and sent to the administrator as soon as possible, as the process can take up to a few months. For foreign external experts, a copy of the passport must also be attached in the email.
Forms for fees can be found on this web page, under the heading "Links and documents".