Charges for central teaching premises are invoiced eleven months per year. However, all months are subject to a charge – July and August are charged together at the beginning of September. All other months are charged separately. Bookings with a course code, as well as other internal bookings in the central teaching premises, are charged via journal entries in the finance system Unit4 ERP (formerly UBW).
All premises are charged per clock-hour started, unless specified otherwise. In the event of a shortage of spaces for courses, a differentiated price may be applied to auditoriums, Loftet in Uppsala and Björken in Umeå. All amounts are expressed in SEK.
Loftet when booking at the same time as Aula Alnarp - 1500
Loftet thesis defence celebration - 3000
Café Navet thesis defence celebration - 2000
Information about individual bookings is available directly in the finance system for each monthly transaction in an annex called ”Användarinformation debitering_summering”
Each booking has its own row; if a booking is for more than one room, each room is on a separate row.
Below is an example of how the information appears in the booking record.
It begins with details about the room that was booked, followed by the date and time of the reservation. Next comes the booking ID*, and in brackets, either the username of the person who made the booking or the course code, if the booking was made for a course.
When courses within a department are co-listed, several course codes will be listed, and the cost will be split evenly among the courses.
When courses are co-listed between departments, the same room will appear on several rows with different course codes and cost centres. The cost is then split evenly between the departments.
*Booking ID is the parameter that SLU's booking services can use to easily search for a specific booking. It is therefore useful to have it at hand if you need to contact us with any questions.
The room booking system is not linked to the university's finance system, which means that all accounts are managed and updated manually. To simplify administration, a limited number of accounts are used – usually one per department, division or equivalent. If you want the cost of your booking to be posted to a different account than those in the room booking system, you need to indicate this in the booking. The person making your booking will make a note to the financial administrator at the department making the booking, who is then responsible for posting the cost correctly. Information on where to post the cost can be found in the annex generated in the finance system for the transaction in question.
Please note that bookings made for a course code are not affected by this procedure, as in those cases the posting is retrieved from Ladok.
Room booking Uppsala och Umeå:
lokalbokning@slu.se
tel: 018-67 24 00
Room booking Alnarp:
lokalbokning.alnarp@slu.se
tel: 018-67 24 00