SLU news

New system for reporting incidents and improvement proposals to be introduced on 2 September 2019

Published: 26 August 2019

The new IA system (Information om arbetsmiljö/Work environment information) is a one-stop tool for reporting incidents and improvement proposals at SLU.

Until now, we have had a number of systems and forms for reporting incidents, something which has at times been confusing and unclear.

With the new IA system, the majority of cases will be reported the same way. The only exception will be fault reporting related to premises and service, where a separate system will still be used.

The following areas are covered by the IA system: 

  • work environment
  • environment
  • property
  • personal safety
  • IT security
  • information security
  • personal data breaches
  • quality (Lövsta only).

What kind of incidents can be reported in IA?

  • accidents
  • incidents
  • risks observed
  • non-conformities
  • improvement proposals.

Where to find IA

The reporting system can be accessed from the start pages of the staff web and the student web, through the ‘Emergency or incident’ button under the red and yellow warning sign.  When you submit your report, it will automatically be forwarded to your immediate superior or someone else responsible for following up on incidents.

You can submit your report using a PC, tablet or smartphone.

Managers and safety representatives have a particular responsibility

All students and staff are expected to take part in the systematic work environment management and report any incidents. Some staff, however, have increased responsibility.

Managers with responsibility for the work environment, or those responsible for a particular function such as an environmental certificate or an aspect of safety, are responsible for follow-up and taking action on the incidents that are reported. With the IA system, keeping track of this work will be a lot easier.

Safety representatives play an important part in the systematic work environment management. Therefore, all safety representatives will be informed of any incidents within their area of responsibility, to enable continued good cooperation with SLU as an employer.

The system is also a helpful analysis and statistics tool, providing quality data and documented incidents as decision-support. We will also be able to exchange experiences and collaborate with other higher education institutions.

Training for managers and safety representatives

If you are a manager or a safety representative, you should take the web-based training offered by AFA Försäkring. That way, you are prepared when the time comes to manage your first incident report:

  • Web-based training for managers and safety representatives

Facts:

IA is short for “information om arbetsmiljö”, work environment information. It is a web-based system developed by AFA Försäkring together with Confederation of Swedish Enterprise, the Swedish Trade Union Confederation and the Council for Negotiation and Cooperation. The system can be used to report, follow up and act on incidents. SLU has access to the system free of charge through the Central Government Social Partners’ Council.

SLU has opted to implement IA in order to make it easier to report incidents and, not least, improvement proposals in all areas. The system has a number of functions such as risk management, action plans, checklists and planning health and safety inspections. Managers and safety representatives are welcome to use these functions and help implement and develop them.

If you have questions, comments or - once the system has been in use for a while - suggestions for development, please contact the project team.

Page editor: Mikaela.Tobar@slu.se