AI tools
Last changed: 12 November 2026
SLU provides Microsoft Copilot Chat as a shared AI tool for employees. It can help you with everyday tasks such as writing, summarising and editing texts. Here you can find out how to get started and what you need to consider to use AI safely.
Getting started with Copilot Chat
As an SLU employee, you already have access to Microsoft Copilot Chat through SLU's Microsoft licence. Sign in with your SLU account to use the service.
Copilot Chat can be used in both a web browser and the official Copilot desktop app. The app does not automatically gain access to local files or folders on your computer.
You can use Copilot Chat to:
- Write, summarise and translate texts.
- Proofread and improve your own drafts.
- Generate ideas and get help with problem-solving.
- Search for information and ask general questions.
Using AI safely
Be mindful of the information you share with AI tools. Do not enter or upload confidential information, sensitive personal data, passwords or other information requiring special protection into Copilot Chat.
Always review AI-generated responses critically, as AI can produce incorrect information. You are responsible for how you use the content in your work. AI should be used as a support tool and not to make decisions, for example when grading exams or selecting applicants.
Other AI tools
Copilot Chat is currently SLU's shared AI tool. Use this tool as your first choice rather than purchasing separate AI services.
SLU is working to develop additional shared AI solutions based on operational needs and information security requirements. Internal rules and training on the use of AI are also being developed.
Tips for using AI
More about prompts
Prompting basics
This works:
- Provide context: ‘This is for a presentation to the company organisation...’
- State the role: ‘You are an experienced UX designer that will...’
- Specify the task: ‘Write a sales text for our new mobile app with focus on user friendliness’.
- Define the format: ‘Create a bullet list with five main points...’
- Choose the tone and specify the target audience: ‘The text needs to be formal, avoid technical language’.
- You could also state the role first: ‘You are a UX designer...’ Experiment!
This doesn’t work:
- ‘Help me with a text’ – too vague.
- ‘Improve it’ – non-specific
- ‘Write something good’ – lacks direction
- ‘Fix this’ – no context.
Structure your prompt
- Context: [Describe the situation]
- Role: [Define AI’s role]
- Task: [Specify exactly what needs to be done]
- Format: [State preferred format]
- Tone: [State preferred tonality]
- Target audience: [Describe clearly].
About pitfalls
Common pitfalls to avoid when using AI tools
Overuse
- Use AI for support, not as a substitute for independent thought.
- Always reflect upon AI’s suggestions and use your discretion.
- Double check AI's responses, especially if they will be used as a basis for decisions.
Security risks
- AI tools may lack sufficient personal data protection, so be careful with what you share.
- Indirect data may also be sensitive and should be protected.
- Make sure that the results do not include anything potentially harmful.
Quality issues
- AI can provide incorrect or biased answers, so use your discretion.
- If possible, check the AI’s references and sources. You can also ask the AI to state sources.
- Guarantee that AI's conclusions are reasonable and relevant in your context.
Frequently asked questions about AI services at SLU
Here you can find answers to common questions about AI services at SLU, focusing on Microsoft Copilot Chat and what applies to you as an employee.
Where is the information I share in Copilot Chat processed?
Information is processed under SLU's agreement with Microsoft. According to the terms applicable to SLU, information must be processed within the EU, even during periods of high demand.
Is the information I enter used to train AI models?
No. Copilot Chat is covered by Microsoft's enterprise data protection, which means that the information you enter is not used to train the underlying AI models.
Can I use ChatGPT at work?
SLU primarily recommends Microsoft Copilot Chat, which uses the same family of AI models as ChatGPT. Offering ChatGPT as a separate service would require a specific agreement. SLU is evaluating several providers for the next phase of its AI initiative.
Why doesn't SLU offer Microsoft 365 Copilot with additional features?
Microsoft 365 Copilot can search and access information that a user has permission to view within Microsoft 365. This places higher demands on information security and control over which information is accessible. SLU is exploring the possibility of offering this service in the future.
How much does Copilot Chat cost?
Copilot Chat is included in SLU's existing Microsoft licence at no additional cost to employees.
Can teachers use Copilot Chat to process student information?
The same rules apply to all employees. Confidential information and sensitive personal data must not be entered or uploaded into Copilot Chat. Take particular care when handling student information.
Is SLU tied to Microsoft as its AI service provider?
Microsoft Copilot Chat is currently SLU's shared AI tool. SLU's long-term goal is to be able to use different AI services and models based on operational needs, without depending on a single provider.