Using Epassi for your wellness allowance

On the Epassi web, you will find information on where you can use your allowance. There are several options to choose from. Are you interested in yoga, a gym membership, or perhaps you want to give disc golf a try?

Your wellness allowance, up to SEK 2,000 for those working full-time, is automatically available in your Epassi account.

Please note! New rules regarding receipt purchases and invoices will apply shortly. Read more under the heading below "Reimbursement for wellness activities from non-Epassi suppliers".

Getting started

1. Download the Epassi app. In the app, all the available activities are listed and you can easily search for something that suits you.
2. The app is available to download from Google Play and the App Store.
3. If you do not want to download the app, you can search for activities at  www.epassi.se (click on ”Hitta leverantör”). 

How to log in

You can log in using the app or a web browser. As soon as you have been added to Epassi, you will receive an email. The email has a link for downloading the app to your phone.

1. Open the Epassi app and log in using BankID. You can also log in using your mobile phone number or email address. If you select phone number or email, you will receive a login code to enter in the app.
   
   
2. Or, log in at epassi.se/ui/login. The easiest way to log in is using BankID. You can also log in using your mobile phone number or email address. If you select phone number or email, you will receive a login code to enter.

Paying using the Epassi app

You can use the Epassi app to pay for your wellness activity. Make the payment and show the digital receipt at the till. A digital receipt is valid for 15 minutes, so do not pay too far in advance.  

Paying using id

Another option is to show your ID and say you want to pay using Epassi. The supplier of the wellness activity registers the amount which is then deducted from your wellness allowance.

Information about automatic payments (autogiro)

If you already have an autogiro set up, ensure your wellness allowance is charged first and your autogiro only after you have used up your allowance. This works the same way as a normal purchase in Epassi, the only difference is any excess amount will be paid by autogiro. You will need to inform the supplier of your wellness activity that you want your Epassi balance to be charged. Please note that the procedure for this varies depending on the supplier, and not everyone can combine Autogiro with Epassi. Ask your supplier about their procedure. The supplier has to be part of Epassi for this to work.

Using the discount for SLU staff

As an SLU employee, you get a discount with Actic, Fitness24Seven, and Friskis och Svettis Ultuna. You can read more on the wellness allowance page. To use the discount, inform the staff that you are an SLU employee when you pay. You will also need to show your access card.

If you have autogiro set up with a supplier that is NOT part of Epassi

If you want to be reimbursed for wellness activities purchased from a non-Epassi supplier, you need to submit both the contract/agreement specifying the service you are buying and proof of payment using Autogiro. The receipt should be for wellness activities during the current year and receipts must be submitted no later than 21 December. 

To find out whether your supplier is part of Epassi, search for your supplier (merchant) on the Epassi website.

Reimbursement for wellness activities from non-Epassi suppliers (receipt registration)

No paper receipt from 1st of July 2024. As of July 1, 2024, receipt handling will be more environmentally friendly as the registration process is digitalized. This means that paper receipts must be registered and uploaded as a digital copy on www.epassi.se starting from 1 July 2024. Paper recipts with purchased date before 1st of July 2024 must still be sent to Epassi in paper according to Swedish accounting law.

You can use your wellness allowance for activities sold by a non-Epassi supplier by submitting a receipt and requesting reimbursement. Log in to www.epassi.se and click “Register your receipt”. Before you do this, there are some things to consider.

1. NB. You cannot be reimbursed for activities bought from an Epassi supplier!
   Always check if the supplier you want to use is part of Epassi or not. Ask them, or search for your supplier (merchant) on the Epassi website.
   
   
2. The receipt you want to register must have all the information required by the Swedish Tax Agency.
   
   
3. Epassi will no longer approve physical paper receipts/paper invoices submitted digitally dated before 1st of July 2024. 

The easiest way to use your wellness allowance is to use a supplier that is part of Epassi – that way, you don’t have to worry about receipts or wait to be reimbursed. List of all Epassi suppliers