A large part of the department's activities consists of externally funded research projects. In addition to the research itself, there is a lot of formal management in and around the projects that need to be handled.
Planning and research application
Full cost calculation
Granted funding for research
Plan for your data management and create a data management plan (DMP).
Plan for data protection, GDPR, and how any processing of personal data should take place, handling consent for processing and other information about this.
For archiving research data, a project is under way at SLU to create a long-term solution for archiving and publishing.
The ones responsible for the subject and the head of department must be kept informed of intended applications and the head of department must approve applications before they go to the financiers. Project calculation should always be reviewed by a project economist or the head of administration.
Prepare well in advance
If necessary, contact the laboratory manager for reconciliation of appropriate analyzes and cost levels.
If you have a co-applicant: Inform about what information you, as the main applicant, need to get from the co-applicant, for example the scope of work effort, operating costs and any co-financing / in kind.
If you are a co-applicant: Find out what information you need to submit to the main applicant
In some cases, an Invitation Letter may be required, find out if you need it, for example Formas Young researchers.
Notify the project economist about 2 weeks before the application deadline for discussions about, and planning of, the budget for the application.
SLU Project calculation
More detailed information on the full cost calculation can be found in the PDF Routine for the grant application HUV (in swedish now- to be translated soon). We have prepared a fullcost calculation-template for applications at the department.
Register on time
Indirect costs are entered directly in the table Total amount applied.
The total amount applied for indicates costs that are financed in other ways, such as contributing researchers to the part that is not included in the applied costs or other type of co-financing. These costs are reported in the Other costs column.
For approved projects, a review should be made to facilitate for project managers, others involved and the administration. This applies, for example, to questions about data management, data storage, data sharing, any GDPR issues, presentation of the project internally and on the web, and possible need for updating of budget, transfer plans and partner-agreements, etc.
- Research material is documents that arise in connection with research and are subject to the Rules of the Freedom of the Press Regulation on public access to documents.
- This applies regardless of whether the research is funded as a grant or assignment.
- Research material is public documents from the date of emergence and can therefore be requested, even if it concerns ongoing project.
For research documents, a manual is available on the Staff web.
The department handles registration, the documents must be sent to email@example.com.
Examples of documents to be registered and archived are:
- Research application, with budget
- Notification of the application, i.e. the application. also rejection
- Application for extensionInterim and final reports including financial compilation
- Data management plan (DMP)
- Research data, such as raw data and final processed data including metadata. For research data, there is normally handled by making a reference to where data are stored or deposited.
Follow up of project
On the Inside there is a link to Project list (Project plan HUV). It is a list of all ongoing projects with project number, name, project manager, diary number, financier and end date, broken down by topics.
It is desirable that you learn what your own projects are called in numerical form in UBW so that there will be no ambiguities, today the same project can have many aliases which can cause misunderstandings.
Each project has its own tab with results for the year, previous years and the ambition is that the project budget should also be included.
If you look at the list and think it looks weird, e.g. that there have been costs where, although it should not or vice versa, contact the project economist, or administrative manager, to look at the details.
More info on the project
Do you want to look at agreements, accounts etc. all current projects are scanned / saved on the HUV_COMMON, folder Forskningsprojekt folder Pågående projekt. You should add HUV_COMMON to your desktop or explorer. There is also a direct link on the Inside .
A lot of this material should also be in the registry Public 360. For entry into the registry, all applications, budgets, calculations and, at the next stage, subsequent decisions, data management plan, raw data (in practice reference to where it is stored), and partial and final reports must be submitted to the administration via HUV.Administration@slu.se.
Research Data and Data Management Plan (DMP)
Data Management Plan
Good data management is a key component in access to research data. With the help of a data management plan, researchers can describe how data that is collected and / or created will be handled during the course of the research and how it will be taken care of afterwards.
This is especially important for open data publishing.
- Many and more of our financiers are demanding that there be a Data Management Plan for the project
The requirement is usually that we are able to present a DMP, on request for the projects that have been granted, ie it does not have to be created already upon application
- The plan is a support for documenting what data is to be handled and how it should be handled and stored
- The plan facilitates long-term work on research data
- It is possible to get support from the Data Management Support (DMS) at SLU. SLU has gathered expertise from libraries, archives and IT to support the research in its data managemen.
- You create and update your DMP on DMPOnline, more info and link you can find at the library's web.
- All public documents must be registered on SLU.
- Registry-number from the application normally applies to all documents in the project
- Raw data is a general act - right when data arises
- Metadata important!
- The registry records where the data is stored (not necessarily the data itself)
- Final processed data is public documents
- Other research papers should also be recorded.
- Publication of research data
- Different requirements for publication or presentation of research data at publication.
- SLU is a government agency that produces lots of public documents, including research papers.
- A person requesting the document has the right to be anonymous and does not need to state the purpose of the request.
Read more in guidance on Arbetsplatsen (in Swedish).
Data protection, GDPR
SLU's activities are subject to the General Data Protection Regulation (GDPR).
Data protection is a combination of law, information security, IT security and organizational work.
The purpose is to protect the person whose data we process.
According to GDPR, we have requirements for our processing of personal data in order to comply with the General Data Protection Regulation.
- Consent/consent required
- Information about: Who, what, why, how and where
- Right to know what information we process, correct to have information corrected, correct to have information deleted, right to be forgotten
- Requirement that we have records on our records, ie. what data we process and how.
Up-to-date information about data protection and personal data can be found on the Staff web.
A list for registering the departments's processing of personal data can be found under Research at the Workplace.