Budget HUV 2020

Last changed: 22 October 2019

Budget planning for 2020 is carried out in October and November and involves mainly heads of Department, unit/facility managers, project leaders and economists. Here you will find planning with important dates and who is responsible for different parts.

Timetable Budget 2020

On October 1, budgeting begins with the updating of personnel planning, known costs and budgeting of specially selected projects.

November 8, project budgets shall be delivered

November 15, the final allocation of the faculty granst will be decided.

November 15, staff and unit budgets shall be compiled.

November 22, the budget for the entire Department shall be registered, then it will be budget dialogue with the faculty on December 3. 

Budget areas

Budget table

Project Budgets / Forecast

For research projects, a forecast should be made for the budget 2020, the projects that apply are shown in the link below.

As responsible for a project you shall as good as possible make an  estimate. Most important is who will work in the project and to what extent they will do that, do not forget our research technichans.
The better we can estimate the costs for the lab and other research resources the better. Comment on what you think may be important, such as delays and the need to extend the project.

Budget is done jointly by project manager and economist/head of administration, with the basis of details that project managers compiled the current status and activities in each project.

These budgets shall be finalised by November 8.

The aim is to get a good basis for the total unit budgets with an estimate of which person/persons will work in the project during the year and to what extent. 

The file shows which projects there should be a forecast of 2020 for. Projektprognos till budget 2020

The forecast should be made in this template Projektplanering för budget

The forecast should be sent to Johan Karlsson. 

Basic Education

The Budget for undergraduate education is based on the VH's principles for course budgeting on each rate. When the detailed planning of the courses is made at a later date, the overall budget is built on assumptions about changes in previous course offerings and teaching activities.

The hourly rate for teaching staff, within VH, is 935 kr per hour (unchanged from 2018). 

Research Facilities

The Budget for the analysis laboratory is to be conducted in consultation between laboratory manager and economist/administrative manager.

Budget for the Feed Technology Lab, FTL, shall be carried out in consultation between the director, dteering group and the Economist/Head of Administration.

Budget for the Artemialaboratorium shall be made in consultation between the responsible researcher and the Economist/Head of Administration.

Budget for the fish laboratory should be done in consultation between the responsible researcher and the Economist/Head of Administration.

These budgets should be finalised by 12 November.

Research areas / Unit

The budget of the units consists of several different parts that are more or less clear. It is partly ongoing or granted externally funded research and planned faculty-funded activities, and also assignments and research that may apply during the year.

Staff where external or designated internal financing is lacking can, after decision by the Head of Department, be divided cost-wise between the Head of Department/Deputy Head of Department and the unit. Funding is made with faculty grants and/or accumulated capital surplus. The planning shall be made in consultation between the Head of Department/Deputy Head of Department and the Head of Administration.

The deputy heads of department shall, together with unit managers, make an estimate of the extent of the employment of existing staff in the coming years and an estimate of the need for additional employment (e.g. doctoral students).

An estimate shall be made of how each person can be financed by external funds, faculty grants or, where applicable, capital. A large part of the workforce has coverage for its costs in externally funded projects and undergraduate education.
This shall be completed by 15 November.

Budgeting of all staff is done on the basis of project and undergraduate education compiled by economist/administrative manager.

In the budget planning, the use of the appropriation on each topic should be clarified, such as salaries, travel, publishing and skills development.

Economist/Administrative Manager calculates the deviation between SLU's indirect costs and the charge granted by the funder, such as SLF and the EU. This deviation usually results in a deficit of the substance and effectively stresses the appropriation of the substance.

The Budget shall also be made for the Head of Department and Deputy Head of Department regarding special ventures, skills development etc. In addition to bridging financing of unfunded personnel. 

Faculty Grants

Faculty grants to the department are finally decided by the Faculty November 11. At present, it is not possible to say with certainty how the allocation of faculty grants will look like, nighter to or within the Department. However, the following description is the basic principle of distribution within the institution.

Faculty grants for the subject area are distributed in their entire amount to the respective subject.

Special efforts, such as a morning gift for a professor, are distributed in their entirety to the subject and project in question. 

The department has a faculty grant for premises, so far it has been used to provide a lower general premises fee. A calculation shall be made to look at the consequences of distributing the premises costs on the respective research resource and to allocate only office space and common labs via the general premises fee. There may be a change of impact to cover some of the direct costs of research resource premises.

Faculty grants for administrative manager affect the SUHF calculation for OH/indirect costs.

Performance grants for doctoral students (scheduled active doctoral students January 2020) are allocated as later years with 80 KSEK for doctoral students on site and 20 KSEK for sandwich graduate students. In addition, 75 KSEK is distributed in connection with the dissertation and 30 KSEK for Licentiate.

Performance grants for publications and external funds are distributed to the topics, calculation is made after final allocation of appropriations. In 2019, 15% (143 TKR) of the obtained performance funds was allocated to the substances.

In total, 25-35% (25% 2019) of the performance grants is allocated directly to the units, the remaining funds, an estimated 2.5 million (2.5 million 2019), is allocated to the analysis laboratory (depreciation, research support 2 x 10%, basic funding), FTL, departmental senior lecturers, the department's efforts on new PhD students and other joint ventures.

Within the performance resources, a budget space for the head of department and deputy Prefect's responsibility for staff and personnel development shall be accommodated.

Investments in unfunded doctoral students will enter their final year. According to previous decisions, it is handled by a 350 KSEK to the unit (in addition to basic funding of 80 KSEK). The remaining cost of thisis assumed to be handled within each unit. The funding remains for the current year even if external financing is obtained. Annually, these doctoral students' funding should be reviewed on the basis of the objective of replacing this funding with external financing.

Funding for the subjects for departmental senior lecturers was increased to 300 KSEK 2018.

Indirect costs

The Department's charge for joint overhead costs is calculated according to the SUHF model with salary as the allocation base, also the cost of the premises is distributed by salary as the allocation base.

For the overhead, policy adjustments were made to 2015, Department overhead are different for undergraduate education (44.3% 2019) and research/Foma (25.9% 2019). In addition, university, faculty and library overhead are added.

Cost of premises is slightly reduced, from 7 320 to 7 100 TKR, premises costs are distributed by salary as the allocation base(14.38% 2019).

Since 2018, 100% of house costs in VHC are allocated to the Departments. The costs are provisionally  420 KSEK, which relates to overhead (service, goods reception and coffee service), 410 KSEK for promises (kitchen service, waste disposal and access card management) and 630 KSEK related to research resources (central dishing facilities and gas management).

Since 2019, Benchfee has been introduced for external guests who are in place for more than a week, degree workers and sandwich doctoral students are not affected by this. The calculation is made on the basis of Department overhead and premises fee. 

For many of our reserach projects we need to have a forecast for 2020. 

Have a look in Project Budget / Forecast for more information, a list of projects and the forecast template.


Johan Karlsson, Controller
Department of Animal Nutrition and Management, SLU
johan.s.karlsson@slu.se, +46 18 671690