Tilda - Disseminating and archiving research data from the Swedish University of Agricultural Sciences
It is the responsibility of the Swedish University of Agricultural Sciences (SLU), as a public authority and university, to archive and readily provide its research data. Currently, many operations within SLU use their own solutions based on their specific needs to support areas of these processes. The Tilda project will create an overarching solution and aims to establish effective routines, services and systems for the electronic archiving and publication of SLU's research and EMA (Environmental Monitoring and Assessment) data.
Research data that has been funded by public finances is facing ever increasing requirements to be saved and made available publicly via Open Access (Swedish Research Council, Formas and the EU). SLU has many more tasks, including hosting data for environmental monitoring and assessment, which places requirements on the open availability of data.
What is Tilda?
- A common SLU solution for e-archiving and publishing SLU research and EMA data
- Uniform and clear routines and methods for data management
- Manual registration of metadata in a web interface
- Link between metadata, publications and datasets
- Communications interface with external systems and portals
Tilda will also in time provide the possibility for both manual and automatic metadata input, the chance to link metadata (data about data), the e-archive's published data amounts and academic publications from the SLU publication database, SLUpub.
Why is SLU doing this?
- Financiers' require a data management plan
- Meet the preservation requirements in our role as a public authority
- Reuse publicly financed data
- Make SLU's research and EMA visible
- Benefits to researchers:
- Complete infrastructure that can be referred to in searches
- Metadata can be registered in one place
- Provide data management right from the start and from a long-term perspective
- Citable dataset with potential for high academic honors
- Distribution and exposure
- Reuse – and its synergies
Benefits of Tilda
When financiers require a data publication plan to be included in searches, all the researcher will need to do is explain that the metadata and corresponding data set will be registered in Tilda – everything will be in one place. When a project is started, it can be registered in Tilda and updated over time when required. Once the project is complete, the data analysed and the article published, much of the work required for archiving the project will already have been done.
As a researcher, participating in the collection of large amounts of data is not always meritorious. Nowadays, only the total number of publications produced by the researcher are counted. If parts of direct government funding for research are assigned to data management, it may be difficult to regain these merits. Datasets in Tilda are possible to reference and cite, in that all published datasets are assigned a DOI (Digital Object Identifier). This means that you as researcher also can use Tilda to publish supplementary data to articles when required by the journal (for example PLoSONE requires this).
Figure 1. Retain and provide SLU data is part of the same process. The Tilda system is in place to make things easier for researchers. Routines are in place within Tilda to ensure that SLU meets its legal requirements.
Digital Curation Unit (DCU)
The Vice-Chancellor at SLU has decided to establish a university-wide function to manage operational processes and support the core activities within digital archiving and publication of research data, the Digital Curation Unit (DCU). The newly functioning DCU, which will operate as part of the University library, will comprise a collected competence with representatives from the library, the Unit of Documentation and Legal Affairs, and the Environmental Monitoring and Assessment (EMA) support.
The commonly accepted definition of “digital curation” is as follows: ”Digital curation is a series of repository activities including ingest, data management, (archival) storage, preservation planning, access, common services, repository administration, as well pre-repository (production and pre-ingest: appraisal, selection, preparation, rights), post-repository, and management activities.”
Staff at DCU
Hanna Lindroos, coordinator for DCU, SLU University Library.
Tomas Lundén, librarian, SLU University library.
Renata Arovelius, Head of archives, Documentation and Legal Affairs.
Karl Pettersson, Archivist, Documentation and Legal Affairs.
Mikaela Asplund, management EMA support.
Olof Frank, librarian, SLU University library.
Responsible for DCU
Karin Grönvall, Library director, SLU University library.
Steering group for Tilda and DCU
Kevin Bishop (chair), Martin Melkersson, Karin Grönvall, Leif Hallbäcken, Lennart Jonsson and Cecilia Wolkert.