Preparing for arrival

Last changed: 01 November 2021

To prepare for the arrival of a new employee is very important, it creates the best pre-conditions for a good start.

Visa, Residence- and Work permit

Visa, Residence- and Work permit

Below you can find more information regarding what applies if you are a citizen from a Nordic country, EU/EES-citizen or Non-EU-citizen.

For more information regarding the application process and internal process for applications within SLU, please read more at the SLU Internal Staff web.

Visa

A Visa is required when travelling to Sweden and when working in Sweden for a period shorter than 90 days. Citizens from the following countries are required to apply for a Visa before travelling to Sweden:

https://www.government.se/government-policy/migration-and-asylum/list-of-foreign-citizens-who-require-visa-for-entry-into-sweden/

Some countries are exempt from this requirement, such as Australia, Japan, Canada, New Zealand and the US.

A Visa will be issued for different purposes and is time limited and valid through three months at the most within half a year. In the application for a Visa SLU shall attach an invitation a so called Offer of employment.

More information about the Visa process is found at the Swedish Migration Board website and att the website of Government offices of Sweden.

Residence permit

Citizens of the Nordic countries
Denmark, Finland, Norway or Iceland are together with Sweden part of the Nordic countries. The Nordic countries have an agreement that the citizens have the right to live in which Nordic country they like. They do not need to apply for a Residence- or Work permit in order to work or study in Sweden. For more information about co-operations in between the Nordic countries, please see www.norden.org/en.

EU/EES citizen
If a EU citizen work, study or have own money to support him- or herself, he or she automatically have the right to reside and work in Sweden and therefore does not have to apply for a Residence- or Work permit. Please find more information about the right to reside and work in Sweden at the Swedish Migration Board website.

When the EU-citizen, who has this right, has resided in Sweden for five years or more continously, he or she will get a permanent right to reside and work in Sweden. For more information about permanent right to reside and work in Sweden at the Swedish Migration Board website.

Citizens in Switzerland
As citizen in Switzerland one can move to Sweden to work, study, start a new business or reside on for example pension from the country of origin. If residing in Sweden for more than three months an application for Residence permit is required.

Non-EU citizens
Citizens from countries outside EU/EES, that would like to reside and work in Sweden for more than 90 days, and will work as for example Researchers, Post-docs or PhD students, are excepted from the requirement of applying for a Work permit. They instead need to apply for a Residence permit.

Researchers and Post-docs (or other employees with more than 50% research within the work role), shall apply for a Residence permit for Guesst Researchers. PhD students shall apply for a Residence permit for studies.

Residence permit for Guest Researchers

A Guest Researcher is a person who, through his or her degree, is qualified to apply for a PhD or have a PhD degree, and is choosen by the employer to perform research in Sweden. Research Assistants are also included in this category.

If being a citizen from a Non-EU/EES country, who would like to work as a Researcher, an application for a Residence permit for Guest Researchers. The requirements that need to be met, are

  • A valid passport
  • A so called Hosting agreement from the employer

It is important to consider the following when applying for a Residence permit for Guest Researchers, to enhance and speed up the decision process by the Swedish Migration Board:

  • The application shall be made in good time before the planned starting date of the employer (2 months minimum)
  • To apply online
  • To make sure that the application is complete

The Residence permit needs to be approved by a formal decision from the Swedish Migration Board before travelling to Sweden. In some cases the starting date must therefore be postponed, as the new employee cannot start working at all before the decision is received.

If the Guest Researchers will arrive before the starting date of the employment, the application for the Residence permit needs to match the arrival date.

For more information regarding Residence permits and the internal process within SLU, please find more information here, at the SLU Internal Staff web.

Residence permit for studies (PhD students)

PhD students are not entitled to apply for a Residence permit as Guest Researchers. PhD students shall instead apply for a Residence permit for studies.

More information about how to apply and the requirements for the application, please read further at the SLU Internal Staff web.

When applying for a Residence permit for studies, there are some things that are important to keep in mind:

  • The application shall be done in good time before the arrival to Sweden (2 months minimum)
  • The application should be made online as this till speed up the application process by the Swedish Migration board.
  • Make sure that your application is complete when submitted, this will also enhance the process
  • The Residence permit shall be confirmed as a formal decision from the Swedish Migration board before travelling to Sweden.
  • If the future PhD student will travel to Sweden before the actual employment starting date, the application shall be made to match the planned travel date.

Work Permit

When is a Work permit needed, and when not?

Citizen from the Nordic countries
Citizens from the Nordic countries can reside and work in Sweden unlimited without a Work permit.

EU/EES citizens
EU/EES citizens have the right to work or study directly after the arrival to Sweden, without any Work permit. Please find more information about the right to reside and work in Sweden at the Swedish Migration Board website

Accompanying family to a EU-citizen that will start working in Sweden
Accompanying family, if they have a citizenship from a country outside EU, they need to apply for a Residence permit card. In order for the entire family to receive Residence permit cards, the EU citizen has to be able to proof his or her right to reside and work in Sweden through either work, studies or other source of sufficient own funding.

Please read further about the right of residence in Sweden for accompanying family at the Swedish Migration Board website.

People who are residing permanently within EU
People who have been permanently residing within a EU country, but who have his or her origin from a Non-EU country, can under some circumstances get the status as permanently residing in that country. He or she will then get similar rights as other EU citizens.

Please read further about these rights at the Swedish Migration Board website.

Non-EU citizens
Non-EU citizens, who shall work in Sweden, are required to have a Work permit (if they have a position with an extent of research of less than 50%), such as teachers or administrative personnel.

When employing for example a teacher or administrative personnel from a Non-EU country, the employer needs to:

  • Advertise the position in Sweden officially and within EU/EES during a minimum of ten work days, equivalent to two calendar weeks.
  • Offer employment conditions that are on at least similar level as Swedish general collective agreements.
  • Offer a salary which is at least at the same level as Swedish general collective agreements.
  • Be able to certify, that the employer can provide with Illness insurance, Life Insurance, Work Safety Insurance, Work Injury Insurance in case of Work Injury and Work Pension Insurance.
  • Offer an employment that enables the employee to support his- or herself. To meet this requirement of maintenance the employee needs to work with an extent in %, so that the salary will reach a minimum of 13000SEK gross.
  • Provide the employee with an Employment contract and give the trade union organisation the opportunity to remark on the employment conditions.

Please read further about Work permits at the SLU Internal Staff web.

Accompanying family to a Non-EU citizen with a Work permit
If the accompanying family are citizens in a Non-EU country to a person with a Work permit, the accompanying partner can apply for a Residence permit for the same time period as a co-applicant. If the time period is longer than six months, accompanying partner might also be able to receive a Work permit.

For more information about which regulations apply to accompanying family, please read further at the Swedish Migration Board website.

Pre-registration by the Tax Authority (residing <12 months)

The Tax registration can under some circumstances start already before the arrival, and is depending on for how long the future employee will be working/residing in Sweden.

Working/Residing in Sweden up to six months - SINK-tax
If the new employee will work/reside in Sweden for a shorter period of time than six months under a 12 months period, the department shall apply for so called SINK-tax. The application of SINK-tax is made by the department and shall be done as soon as the decision of employment is made. Please see Forms and links to download the application form and for more information. This application can be made before the arrival.

Working/Residing in Sweden in between six and twelve months
If the new employee will work/reside in Sweden for a time period in between six and twelve months, the employer shall require a temporary Swedish identity personal number (samordningsnummer) from the Swedish tax authority Skatteverket. This application is made by the department administrator.

In order to register a temporary Swedish identity personal number, the Swedish tax authority requires a home address for the employee, that will be registered. Please see Forms and links to download the Requisition form for Swedish temporary identity personal number. This application can be made before the arrival.

Working/Residing in Sweden for longer than 12 months
If the employee will be working and/or residing in Sweden for longer than 12 months, he or she will be enrolled in the Swedish Population Register and receive a Swedish identity personal number.

The employee will have to make a personal visit to the local Skatteverket office to ergister and apply for a Swedish identity personal number. This application can be made first when the employee has started working and should be done within the first days of employment.

Accommodation

Accommodation

It is important to apply and try to arrange accommodation in good time before the arrival and start of the employment.

For more information about possible available accommodation through SLU, please contact SLU Housing by housing@slu.se.

If the availability of accomodation is very limited at the place where you are planning to settle, a good alternative can be to get a sub-let at start, then continue looking for a more permanent accommodation when more settled.

Links 

Umeå area

Umeå Municipality, links finding appartments
Bostaden, https://www.bostaden.umea.se/eng
Blocket, https://www.blocket.se
Kvalster, https://www.kvalster.se
Bostadsportal, https://bostadsportal.se
Hyra Bostad, https://www.hyrabostad.se/umea
Hyresvärdslistan, https://hyresvardslistan.se  

Uppsala area

Uppsala Accommodation Agency, https://bostad.uppsala.se
Blocket, https://www.blocket.se
Kvalster, https://www.kvalster.se
Heimstaden, https://www.heimstaden.se
Bostadsportal, https://bostadsportal.se
Studentboet, https://www.studentboet.se
Hyra Bostad, https://www.hyrabostad.se/uppsala
Hyresvärdslistan, https://hyresvardslistan.se

Alnarp area - Malmö

Boplats Syd, https://www.boplatssyd.se
Ikano Bostad, https://ikanobostad.se/hyra-bostad
Blocket, https://www.blocket.se
Kvalster, https://www.kvalster.se
Bostadsportal, https://bostadsportal.se
Hyra Bostad, https://www.hyrabostad.se/malmo
Hyresvärdslistan, https://hyresvardslistan.se  

Alnarp area - Lund

Lunds Kommuns Fastighets AB, https://www.lkf.se
Blocket, https://www.blocket.se
Kvalster, https://www.kvalster.se
Bostadsportal, https://bostadsportal.se
Hyra Bostad, https://www.hyrabostad.se/lund
Hyresvärdslistan, https://hyresvardslistan.se  

Skara area

Centrumbostäder, http://www.centrumbostader.se
Blocket, https://www.blocket.se
Kvalster, https://www.kvalster.se
Bostadsportal, https://bostadsportal.se
Hyra Bostad, https://www.hyrabostad.se/skara
Hyresvärdslistan, https://hyresvardslistan.se  


Contact

HR specialists
HR Unit, Division of Human Resources