Using Epassi for your wellness allowance

Last changed: 14 January 2022
Epassi

As of 4 January 2022, wellness portal Epassi is SLU’s new partner for wellness activities. You will still be able to use your wellness allowance for your chosen activity, and you can pay for activities using the Epassi app

On the Epassi web, you will find information on where you can use your allowance. There are several options to choose from. Are you interested in yoga, a gym membership, or perhaps you want to give disc golf a try?

Your wellness allowance, up to SEK 2,000 for those working full time, is automatically available in your Epassi account.

Getting started

  1. Download the Epassi app. In the app, all the available activities are listed and you can easily search for something that suits you.
  2. The app is available to download from Google Play and the App Store.
  3. If you do not want to download the app, you can search for activities at  www.epassi.se (click on ”Hitta leverantör”). 

How to log in

You can log in using the app or a web browser. As soon as you have been added to Epassi, you will receive an email. The email has a link for downloading the app to your phone.

  1. Open the Epassi app and log in using BankID. You can also log in using your mobile phone number or your email address. If you select phone number or email, you will receive a login code to enter in the app.
  2. Or, log in at epassi.se/ui/login. The easiest way to log in is using BankID. You can also log in using your mobile phone number or your email address. If you select phone number or email, you will receive a login code to enter.

Paying using the Epassi app

You can use the Epassi app to pay for your wellness activity. Make the payment and show the digital receipt at the till. A digital receipt is valid for 15 minutes, so do not pay too far in advance.  

Paying using id

Another option is to show your id and say you want to pay using Epassi. The supplier of the wellness activity registers the amount which is then deducted from your wellness allowance.

Information about automatic payments (autogiro)

If you already have an autogiro set up, make sure your wellness allowance is charged first and your autogiro only after you have used up your allowance. This works the same way as a normal purchase in Epassi, the only difference is any excess amount will be paid by autogiro. You will need to inform the supplier of your wellness activity that you want your Epassi balance to be charged. Please note that the procedure for this varies depending on the supplier, and not everyone can combine autogiro with Epassi. Ask your supplier about their procedure. The supplier has to be part of Epassi for this to work.

Using the discount for SLU staff

As an SLU employee, you get a discount with Actic, Fitness24Seven and Friskis och Svettis Ultuna. You can read more on the wellness allowance page. To use the discount, inform the staff that you are an SLU employee when you pay. You will also need to show your access card.

If you have autogiro set up with a supplier that is NOT part of Epassi

If you want to be reimbursed for wellness activities purchased from a non-Epassi supplier, you need to submit both the contract/agreement specifying the service you are buying and proof of payment using autogiro. The receipt should be for wellness activities during the current year and receipts must be submitted no later than 21 December. 

To find out whether your supplier is part of Epassi, search for your supplier (merchant) on the Epassi website.

Reimbursement for wellness activities from non-Epassi suppliers

You can use your wellness allowance for activities sold by a non-Epassi supplier by submitting a receipt and requesting reimbursement. Log in to  www.epassi.se and click “Register your receipt”. Before you do this, there are some things to consider.

  1. NB. You cannot be reimbursed for activities bought from an Epassi supplier. 
    Always check if the supplier you want to use is part of Epassi or not. Ask them, or search for your supplier (merchant) on the Epassi website.

  2. The receipt you want to register must have all the information required by the Swedish Tax Agency.

The easiest way to use your wellness allowance is to use a supplier that is part of Epassi – that way, you don’t have to worry about receipts or wait to be reimbursed. List of all Epassi suppliers 

Facts:

Please note that as of 2022, there will be no retroactive payments of wellness allowances.

Frequently asked questions for employees (bottom of the page).

Suggest a wellness supplier
If your favourite supplier is not part of Epassi, you are welcome to send a suggestion. Email the supplier details to support@epassi.se.


Contact

Need help getting started?

If you have questions, please email Epassi or contact them by phone: 031-57 26 00.