Word templates for documents

Last changed: 07 November 2017

On this page you will find information about the joint SLU templates for Word documents, such as the letter template. The templates are designed for Office 2010, but also work in Office 2013.

If you are using an SLU PC with a standard configuration, the Word templates will already be installed. If you are using Word 2010, the templates can be found in Word under New > My templates. If you are using Word 2013, select New and then click Shared.

If you do not have a standard configuration, or if you use an Apple computer, you can download the templates from this page. You will find instructions for installing and saving in the section Installing document templates in  Microsoft Word.

A template is a type of document that creates a copy of itself when opened. Once you have opened the template, thereby creating a copy of it, you need to save the copy as a docx file. You use the template to create a new copy for every new document you want to write.

All template files have the letter t in the file extension.

Installing document templates in Microsoft Word

Templates for Microsoft Word 2010, 2011 and 2013 have the extension .dotx or .dotm. 

You need to download the templates to your computer before installing them.

Read more about installing templates by clicking on the button below that corresponds to you version of Microsoft Word. You will be redirected to the SLU Library's web pages. 

Opening and saving a new document from a template

Word 2010 (for Windows)

  1. Click on the tab File > New.
  2. Click on My templates at the top of the panel that opens.
  3. In the New dialogue box, select the template you wish to use.

Templates for Microsoft Word 2010 have the extension .dotx or .dotm. Files with the extension .dotm contain macros. Click on the button Enable content to enable the macros - otherwise the template will not work properly.

For the macros in new documents to work, you need to select .docm as the file format when you save the document for the first time.

Word 2011 (for Mac-OS)

  1. Click File > New from template.
  2. Click My Templates.
  3. Select the template you wish to use.

Templates for Microsoft Word 2011 have the extension .dotx eller .dotm. Files with the extension  .dotm contain macros. For the macros in new documents to work, you need to select .docm as the file format when you save the document for the first time.

Creating your own Word templates

When you have entered data such as your name in the footer in a document created from a template, you can save this to get your own personal template. That way you do not need to fill in your contact details every time you open a template. This is how you do it: 

  1. Open a copy of the template.
  2. Fill in your details.
  3. Click File > Save as.
  4. Enter a name for your template. If you leave the version number that is part of the original file name, you can easily see if a new version has been published.
  5. Important! Make sure to select the *.dotmfile format when you save.
  6. The file will then automatically be saved in the Templates folder. If not, enter the folder name 
    %appdata%\Microsoft\Templates in the address field in the Save as dialogue box and press Enter. Then click Save.

Replacing the logotype

If you wish, you can copy the logotype in the header of a template and paste it into your own template.

If you want to include the department name (or equivalent), download the corresponding logotype from the logotype page. The file format that works best in Word is EMF. Using the png format results in fuzzy edges in Word.

To convert an EPS file to EMF using Word:

  1. Inser the EPS file in Word.
  2. Save the document as a docx file.
  3. Change the extension from .docx to .zip.
  4. Decompress the zip file that contains the folders _rels, customXml, docProps and word.
  5. Open the folder Word/Media and get the file image1.emf.

You can also use Illustrator to save as EMF, but the procedure described above will produce a better result.

Miscellaneous templates

Reports

There is no official SLU report template, but you are welcome to use the SLU Library's report template.

Facts:
Publishing?

For tips and support for students, researchers, communicators and administrators, please visit the Library's pages on publishing.


Contact

IT support, phone 66 00: For questions on the templates and Word support.

dokumentmallar@slu.se: Suggestions for improvement or ideas for further development of the templates.

Page editor: ëva.marie.ek@slu.se