Publishing?
For tips and support for students, researchers, communicators and administrators, please visit the Library's pages on publishing.
On this page, you will find information about the SLU templates for Word documents such as minutes and decisions.
There are six Word templates for different types of documents:
Some of the templates can, with small changes, also be used for other types of documents. Read more under Using the templates for other types of documents.
If you have an SLU computer (Windows or Mac) with a standard installation provided by the Division of IT, the templates are already installed.
If you don't have a standard SLU computer, you can download the templates from this page and install them by following the instructions.
A template is a file that creates a copy of itself when opened. Once you have opened the template, creating a copy of it, you need to save the copy as a docx file.
The templates are already installed. Select File > New in Word, select the language folder and then the template you want to use.
If you do not have a standard SLU computer, you need to download the templates yourself and install them. These instructions are for Office 2016.
Start by entering the path where document templates are saved. That way, Word will find them when you create new documents.
Click the template you want to download. These templates are in English. To download the Swedish templates, go to the Swedish template page.
Download the SLU templates.
Double click SLU-templates_2021.dmg in your Downloads folder.
Drag the template folder(s) you want to install to the Templates shortcut.
Open Microsoft Word and select New. The template folders should now be visible:
If they are not, you may have to search for them the first time. Simply enter "SLU" in the search field that you can find in the top right corner of Microsoft Word.
These templates are in English. To download the Swedish templates, go to the Swedish templates page.
1. Download the template file(s) to your computer.
2. Open Finder.
3. Press Command + Shift + G on your keyboard, or click Go in the menu on the top left of your screen and select Go to Folder…
4. Enter (or copy/paste) ~/Library/Group Containers/UBF8T346G9.Office/User Content/Templates/ and click Go.
5. Drag the downloaded template file(s) into the folder. If you wish, you can create new folders here to separate the Swedish and English templates.
6. Open Microsoft Word and select New, the templates should now be available.
To use a template, select the one you want to use from one of the folders above and click Create. If you have already opened a document, select File > New from Template to open the dialogue box.
The general template can also be used for certificates, letters, memoranda and other documents where you only need the basics such as a header and formats for headings and body text.
Use a suitable closing such as Yours sincerely. Add the headings Distribution list and Copy for information if needed.
If you use the general template for a memorandum, you should add the following:
Explain who initiated the memorandum and who it is intended for. This could be the SLU Board, the vice-chancellor, a faculty board, dean, the chief operating officer etc.
Describe the reason for writing the memo and what is expected to lead to, such as changing a rule or solving a problem.
A memo should have a summary. The summary should be as short and concise as possible, and clearly state the consequences of any proposals. It should be based only on information in the memo, do not add any new information. A summary should not exceed two pages.
If the memo is long, it is a good idea to add a table of contents. Select Table of Contents from the References menu in Word.
To update a table of contents, click it and select Update table on the grey tab. You can also click the table of contents and press F9, or right-click it and select Update table.
For less complex decisions, the headings Grounds and Content and likely consequences can be deleted.
The template for decisions can also be used for requests. A request is sent from a subordinate to a superior level, e.g. from a dean to the vice-chancellor or from a faculty board to the SLU Board.
All facts and grounds should be described to make it easier for the recipient to act. The sender needs to clearly explain what they want, and financial consequences and the grounds for their request.
By using the decision template, the document can easily be turned into a decision if necessary.
There are two templates for this purpose:
For shorter, less complex meetings you can delete the preliminary agenda.
There is no official SLU report template, but you are welcome to use the SLU Library's report template.
For tips and support for students, researchers, communicators and administrators, please visit the Library's pages on publishing.
IT support, phone 66 00: For questions on the templates.
dokumentmallar@slu.se: Suggestions for improvement or ideas for further development of the templates.
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